PA to General Manager (Account & HR Admin)

The Senior Corporate Services Executive is a multi-disciplinary role responsible for supporting the organization's people, finance, and purchasing functions, reporting directly to the General Manager. A. Accounts & Finance Bookkeeping: Record day-to-day financial transactions, including accounts payable and receivable, in the accounting system. Invoicing & Collections: Issue customer invoices, follow up on outstanding payments, and reconcile customer accounts. Payments: Process supplier payments, staff claims, and reimbursements accurately and on schedule. Bank & Cash Reconciliation: Perform regular bank reconciliations and petty cash management. Reporting: Assist in preparing monthly financial reports, budgets, and cash-flow summaries for management. Statutory Compliance: Support timely filing of tax, payroll-related statutory contributions, and other regulatory submissions, liaising with external accountants/auditors as required. Audit Support: Prepare documentation and schedules for internal and external audits. B. Human Resources Recruitment & Onboarding: Coordinate job postings, screen candidates, schedule interviews, and manage new-hire onboarding and orientation. Employee Records: Maintain accurate and confidential personnel files, contracts, and HR databases. Payroll Support: Prepare and verify monthly payroll inputs (attendance, leave, overtime) and coordinate with finance for disbursement. Leave & Attendance: Track employee attendance, leave balances, and approvals. Compliance: Ensure HR policies and practices comply with local labor law, statutory contributions, and company policy. Employee Relations: Act as first point of contact for employee queries, grievances, and welfare matters; escalate as needed. Performance Management: Support performance appraisal cycles, training coordination, and staff development records. Policy Administration: Maintain and update the employee handbook, SOPs, and HR forms. C. Procurement Purchasing: Source, evaluate, and purchase goods, services, and office supplies in line with budget and approval procedures. Vendor Management: Identify and maintain relationships with reliable suppliers; negotiate pricing, terms, and delivery schedules. Purchase Orders: Prepare and issue purchase orders; verify deliveries against orders and invoices (3-way matching). Cost Control: Compare quotations, seek cost efficiencies, and ensure procurement spend stays within approved budgets. What We're Looking For ● Diploma or Bachelor's degree in Human Resources, Accounting, Business Administration, or a related field. ● 2–4 years of relevant working experience; experience across two or more of HR, accounting, or procurement is an advantage. ● Familiarity with local labor law and basic tax/statutory requirements is preferred. ● Proficiency in accounting software (e.g., HR2000, AutoCount Accounting, or similar) and payroll systems. ● Strong command of MS Excel/Google Sheets.