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Sales Assistant – CRM, Sales Support & Pipeline Coordination Position Type: Full-Time, Remote Working Hours: U.S. Business Hours About the Role At Pavago, one of our clients is hiring a Sales Assistant to support day-to-day sales operations, CRM management, scheduling, pipeline coordination, reporting, proposals, and client communication. This is a hands-on sales support role designed to keep the sales process organized and moving forward so Account Executives and sales leaders can focus on selling, closing deals, and building client relationships . You’ll maintain CRM accuracy, coordinate meetings and follow-ups, prepare sales materials, track pipeline activity, and ensure no lead, task, or opportunity falls through the cracks. What You’ll Own CRM Management & Pipeline Support Maintain accurate records for leads, contacts, deals, and opportunities Update pipeline stages, activity notes, next steps, and follow-up tasks Work within CRM platforms such as HubSpot, Salesforce, Zoho, or Pipedrive Identify and clean duplicate, incomplete, or outdated CRM records Maintain strong CRM hygiene and pipeline visibility Ensure sales activities and next steps are properly documented Flag stalled opportunities and overdue follow-ups Scheduling & Sales Coordination Schedule discovery calls, sales meetings, product demos, and follow-ups Coordinate calendars across multiple time zones Manage scheduling through Google Calendar, Outlook, Calendly, or similar tools Handle confirmations, reminders, reschedules, and calendar changes Ensure sales representatives have the necessary context and materials before meetings Keep follow-ups and next steps moving on schedule Proposals & Sales Documentation Draft, format, proofread, and organize: Proposals Quotes Presentations Sales collateral Client-facing documents Support RFP and RFI preparation when required Create polished materials using Google Slides, PowerPoint, Canva, or similar tools Maintain organized records of contracts and sales documentation Ensure client-facing materials are accurate and professional Sales Reporting & Pipeline Tracking Prepare weekly and monthly sales reports Maintain pipeline summaries and leadership dashboards Track: Pipeline movement Sales activity Conversion rates Follow-up completion Assist with sales forecasting and operational reporting Keep reporting data accurate, organized, and accessible Provide leadership with clear visibility into pipeline activity Client Communication & Follow-Up Draft professional follow-up emails, meeting recaps, reminders, and client communications Support inbound lead routing and prospect coordination Track outstanding follow-ups and ensure timely completion Coordinate communication between prospects, sales representatives, and internal teams Maintain a professional customer experience throughout the sales process Cross-Functional Coordination Collaborate with Sales, Marketing, Finance, and Operations Coordinate contracts, approvals, documentation, and internal handoffs Support smooth transitions from prospect to customer onboarding Track outstanding internal requirements and task ownership Identify and help resolve administrative bottlenecks affecting deal progression Requirements 1–2+ years of experience in sales support, sales coordination, administrative support, or operations Hands-on experience with CRM platforms such as: HubSpot Salesforce Zoho Pipedrive Strong proficiency with Google Workspace or Microsoft Office Experience coordinating meetings, calendars, and sales follow-ups Excellent written English communication skills Strong attention to detail and organizational ability Ability to manage multiple tasks, deadlines, and priorities Strong follow-through and accountability Comfortable working independently in a remote environment Availability during U.S. business hours Nice to Have Experience supporting B2B sales teams or Account Executives Experience preparing proposals, quotes, or sales presentations Familiarity with SDR/BDR and lead-generation workflows Experience in SaaS, agencies, professional services, or other sales-driven businesses Excel or Google Sheets experience with pivot tables, dashboards, and KPI tracking Familiarity with sales forecasting and pipeline reporting Tools & Platforms HubSpot | Salesforce | Zoho | Pipedrive | Google Workspace | Microsoft Office | Calendly | Google Slides | PowerPoint | Canva | Excel / Google Sheets What Makes You a Strong Fit You’ll thrive in this role if you: Are highly organized and naturally detail-oriented Proactively follow up instead of waiting for reminders Enjoy keeping CRMs, calendars, and pipelines organized Communicate clearly and professionally Can manage multiple priorities without sacrificing accuracy Take ownership of tasks through completion Thrive in fast-paced, sales-driven environments Enjoy helping sales teams operate more efficiently What a Typical Day Looks Like You may start your day by reviewing the CRM for missing information, upcoming meetings, stalled opportunities, and overdue follow-ups. Throughout the day, you’ll coordinate demos and sales calls, prepare proposals and presentations, update pipeline stages, communicate with prospects, maintain reports and dashboards, and ensure Account Executives have everything they need before client conversations. In short: you keep the sales engine organized, accurate, and moving so the sales team can focus on generating revenue. What Success Looks Like High CRM accuracy and data cleanliness Consistent completion of sales follow-ups Accurate and timely meeting coordination Error-free proposals and sales documentation Reliable sales reports and dashboards Improved pipeline organization and visibility Smooth sales-to-onboarding handoffs Strong responsiveness and follow-through Positive feedback from Account Executives and sales leadership Career Growth This role can provide a path into: Sales Coordinator | Sales Operations Specialist | Revenue Operations | Account Management | SDR/BDR | Executive Sales Support Interview Process Initial Phone Screen Spark Hire Video Interview Video Interview with Pavago Recruiter Practical Task – CRM Cleanup + Proposal Exercise Client Interview Offer & Background Verification Apply Now If you have experience in sales support, CRM management, scheduling, pipeline coordination, or sales operations and enjoy keeping teams organized and opportunities moving forward, we’d love to hear from you. Apply today and build your career in sales operations while directly supporting a high-performing sales team. #SalesAssistant #SalesSupport #SalesOperations #CRM #HubSpot #Salesforce #Pipedrive #SalesCoordinator #PipelineManagement #RevenueOperations #B2BSales #RemoteJobs #LI-AG1
Most are in India and the US. Here's how to pick the right one for you.
74.689Jobs
17.483IN
79%EN
WorkMundi's database shows 74,689 open sales positions globally. India leads with 17,483 jobs, followed by the US with 13,876. If you're open to geography, you have real options — but the sheer number means you need a filter. Don't apply to everything. Pick a country, a company size, and a sales model that matches what you actually want to do.
Almost 8 in 10 of these ads have their text written in English. That's useful for reading the job description and understanding what you're signing up for. But it tells you nothing about whether the role requires you to speak English with customers, partners, or your team. Ask the hiring manager directly during your first conversation.
The employers posting the most are boxlunch, SIMPLE RECRUIT, FlexBoard, and tmobile. If you see their name on a listing, you know they're actively hiring. That can work in your favor — high-volume recruiters often move faster. But volume also means competition. Your application needs to stand out.
Sales interviews almost always include a version of this: 'Tell me about a time you lost a deal. What did you learn?' Prepare a real story where you take ownership of what went wrong and what you'd do differently. Hiring managers want to see you learn, not just win.
