Assistant Executive – Finance, Procurement & Inventory

JOB SUMMARY We are looking for a responsible, organized, and detail-oriented Executive to manage the company's Accounts Payable, Procurement, and Inventory functions. The ideal candidate will ensure timely supplier payments, efficient purchasing processes, and accurate inventory management to support daily operations. KEY RESPONSIBILITIES 1. Accounts Payable Process supplier invoices and ensure timely payment. Verify invoices against Purchase Orders (PO) and Goods Received Notes (GRN). Prepare payment schedules, bank transfers, and cheque payments. Reconcile supplier statements and resolve discrepancies. Maintain accurate accounts payable records and filing. Assist in month-end closing and financial reporting. Liaise with suppliers regarding invoices and payment matter 2. Procurement Source quotations from suppliers and compare prices. Prepare Purchase Orders (PO) in accordance with company procedures. Coordinate purchases with internal departments. Negotiate pricing, delivery schedules, and payment terms. Monitor purchase status and ensure timely delivery. Develop and maintain relationships with approved suppliers. Evaluate supplier performance and recommend improvements. Ensure procurement activities comply with company policies. 3. Inventory & Stock Control Maintain accurate inventory records. Conduct monthly and annual stock counts. Monitor stock levels and prepare replenishment requests. Investigate inventory discrepancies and recommend corrective actions. Coordinate stock receiving, issuing, and transfers. Ensure proper documentation for all inventory movements. Prepare inventory reports for management. Maintain organized and secure storage areas. REQUIREMENTS Diploma or Bachelor's Degree in Accounting, Finance, Business Administration, Supply Chain, or related field. Minimum 2 years of relevant experience preferred; fresh graduates are encouraged to apply. Knowledge of Accounts Payable, Procurement, and Inventory Management. Proficient in Microsoft Excel and Microsoft Office. Experience using accounting or inventory systems is an added advantage. Strong analytical and problem-solving skills. Good communication and negotiation skills. Detail-oriented with strong organizational and time management abilities. Able to work independently and meet deadlines.