office administrator

We are looking for an experienced, highly organized, and professional *Office Administrator* to join our team. The ideal candidate is someone who can independently manage a wide range of administrative and accounting-related tasks, provide excellent customer service, and confidently handle government documentation and business correspondence. We are looking for someone who is *reliable, detail-oriented, professional, organized, and very strong with customers and communication*. Key ResponsibilitiesOffice Administration * Manage daily office operations and administrative tasks * Answer phone calls, respond to emails, and communicate with customers, vendors, and contractors * Prepare correspondence, documents, reports, forms, and spreadsheets * Maintain organized electronic and physical filing systems * Schedule appointments, meetings, and other office activities * Order and maintain office supplies * Assist management with general administrative duties * Maintain confidentiality of company and customer information Customer Service * Provide professional and friendly customer service by phone, email, and in person * Respond to customer inquiries and follow up on requests * Communicate effectively with customers, suppliers, contractors, and government agencies * Resolve routine customer issues professionally and efficiently * Maintain positive relationships with customers and business partners Accounts Payable & Accounts Receivable * Process and enter vendor invoices * Review invoices, purchase orders, and supporting documentation * Follow up on invoice discrepancies and approvals * Prepare and send customer invoices * Monitor accounts receivable and follow up on outstanding balances * Assist with payment processing and vendor/customer account reconciliation * Maintain accurate accounting records * Work with management and accounting staff to resolve billing issues Bookkeeping & Accounting Support * Perform day-to-day bookkeeping and data entry * Record and organize financial transactions * Reconcile accounts and assist with month-end procedures * Maintain accurate financial records and supporting documentation * Assist the accountant or management with financial reports and other accounting tasks Government Documents & Compliance * Prepare, organize, submit, and track government forms and documents * Communicate with government agencies when required * Maintain records of permits, licenses, registrations, filings, and other regulatory documents * Monitor deadlines and ensure required documents are submitted on time * Assist management with government and regulatory requirements * Maintain accurate and up-to-date compliance files Qualifications & Experience * *3+ years of office administration experience*, preferably in a small or medium-sized business * Strong experience with *Accounts Payable and Accounts Receivable* * Bookkeeping experience * Experience preparing and managing government documents and submissions * Excellent customer service and communication skills * Strong written and verbal English * Excellent organizational and time-management skills * Very strong attention to detail * Ability to manage multiple priorities and meet deadlines * Proficiency with Microsoft Office, particularly *Outlook, Excel, and Word* * Experience with accounting/bookkeeping software such as *Sage* is an asset * Ability to work independently with minimal supervision * Professional, dependable, and positive attitude The Ideal Candidate The successful candidate will be someone who can *take ownership of the office administration function* and keep things organized without needing constant supervision. We are especially looking for someone who is: * Extremely organized and detail-oriented * Excellent with customers and professional communication * Comfortable dealing with government agencies and official documents * Strong with numbers, invoices, AP, AR, and bookkeeping * Able to identify and correct errors * Good at following Location Dawson Creek , BC Work location On site Salary $ 20.00 to $ 25.00 HOUR hourly Terms of employment Part time Starts as soon as possible vacancies 1 vacancy Source indeed.com #10235324546 Various locations Dawson Creek, BC