Grant and Stakeholder Engagement Coordinator

The Organisation Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected. Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries. We won’t stop until we are all equal. Organisational Context Plan International is a rights-based development and humanitarian organisation working to advance children’s rights and equality for girls. Independent of governments and free from political or religious affiliation, we work to ensure all children can thrive. Operating across Africa, Asia, and the Americas, Plan International focuses on reaching the most excluded and marginalised children and young people through high-quality, lasting programmes , strong partnerships, sustainable growth, and efficient operations . Plan International Thailand (PIT) has worked in Thailand since 1981 to advance children’s rights and equality for girls, focusing on marginalised groups including migrant and stateless children, indigenous and ethnic minorities, and conflict-affected populations. PIT operates mainly in Chiang Rai, Chiang Mai, Mae Sot, Greater Bangkok, and other priority locations. PIT’s programme portfolio includes girls’ and youth leadership, CSO strengthening, protection including digital and online protection and wellbeing, youth skills, employment and entrepreneurship, ethical recruitment and labour rights, sexual and reproductive health, and climate resilience. To deliver its strategy, PIT works closely with government, civil society, academia and research institutions, private sector actors, youth networks, and community-based organisations . ROLE PURPOSE The Grant and Stakeholder Engagement Coordinator supports high-quality grant acquisition, start-up, implementation, compliance, reporting and closure. The role also coordinates clear, timely , and professional engagement with internal and external stakeholders, partners, donors, and Plan International offices. The position ensures that stakeholder communications and visibility materials comply with Plan International's and donors' branding, communications, safeguarding, consent and visibility requirements, and supports engagement with external audiences through Plan International Thailand's approved media channels . DIMENSIONS OF THE ROLE The position is a key member of Plan International Thailand's programme and resource mobilization tea m. It works across Programme , Finance, Administration, Human Resources, Communications and leadership teams, as well as with Plan International Global, Regional and National Offices, donors, partners, government and non-government stakeholders, private-sector actors and other relevant networks. The role requires strong coordination, attention to compliance, sound judgement in external communications, and the ability to manage multiple deadlines. RESPONSIBILITIES 1. Project development and start-up Support the Programme Development Manager and programme teams to develop and consolidate high-quality concept notes, proposals and fully costed budgets using approved Plan International and donor templates. Prepare and coordinate Funding Agreement Documents (FADs) and amendments through drafting, review, finalization and approval. Coordinate with Programme and Finance teams to establish , monitor and maintain grants in relevant grant and finance systems, including SAP, Pamoja and Power BI. Coordinate internal and external project start-up meetings, ensuring that roles, deliverables, donor conditions, reporting requirements, communications protocols, visibility obligations and compliance requirements are understood and documented. Review proposals and start-up documentation for alignment with Plan International's grant management standards, programme quality requirements, gender equality and inclusion commitments, safeguarding requirements and relevant programme and influencing approaches. Support regular updates of the Grants Pipeline Management Tool and other resource mobilization tracking systems. Proactively identify and cultivate partnerships with potential implementing partners, ensuring alignment with programme priorities, organisational values, and donor requirements. 2. Grant monitoring, reporting and closure Coordinate regular grant monitoring meetings with Programme, Finance, Administration and Human Resources teams to review implementation, expenditure, compliance, risks and corrective actions against approved proposal packages and detailed implementation plans. Maintain a consolidated calendar of grant reports, evaluations, audits, donor deliverables, communication products and other key deadlines, and provide timely reminders and follow-up. Coordinate and quality-assure narrative and financial reports for completeness, consistency, accuracy and compliance before internal approval and submission to donors and National Offices. Coordinate fund closure by communicating timelines and requirements, monitoring completion of the closure checklist, securing approvals and supporting timely closure in relevant systems. Ensure complete, accurate and accessible grant records, approvals, correspondence and supporting documents are maintained in approved electronic and physical filing systems for monitoring, assurance and audit purposes. 3. Grant coordination and compliance Provide practical guidance and induction to staff and partners on grant conditions, donor compliance, reporting formats and documentation requirements. Coordinate timely, accurate and professional responses to donor and National Office inquiries, working with relevant technical and support teams. Coordinate donors’ and National Offices’ field visits, employee engagement activities and project events, ensuring appropriate planning, safeguarding, visibility and follow-up. Monitor compliance issues and emerging risks, escalate concerns promptly, and support corrective actions in collaboration with accountable teams. Participate in relevant Plan International workshops, reviews and training, and undertake other related duties assigned by the line manager within reasonable timeframes . 4. Stakeholder engagement, communications and visibility Serve as a coordination focal point for routine communication and engagement with donors, National Offices, implementing partners, networks and other external stakeholders, in close collaboration with the Programme Development Manager, programme leads and authorized spokespersons. Ensure that all communication with internal and external stakeholders and partners is clea