Procurement & Commercials -Executive (Navi Mumbai)

Key Responsibilities Procurement Management - Manage end-to-end procurement lifecycle from requirement gathering to Purchase Order issuance. - Prepare and process Purchase Requisitions (PRs), Purchase Orders (POs), amendments, and change requests. - Prepare Notes for Approval (NFA), technical evaluation reports, commercial evaluation reports, and procurement justification documents. - Ensure compliance with procurement policies and approval workflows. - Track procurement timelines and ensure timely completion. Vendor Management - Identify and onboard current vendors. - Coordinate with vendors for quotations, proposals, negotiations, and clarifications. - Compare quotations and prepare commercial comparison statements. - Maintain vendor database and performance records. - Coordinate renewals of Annual Maintenance Contracts (AMC), software licenses, and service agreements. Commercial & Contract Management - Review commercial proposals. - Coordinate with Finance and Legal teams for contract execution. - Track contract validity and renewal timelines. - Monitor commercial milestones and payment schedules. - Maintain repository of contracts, agreements, and commercial documents. Documentation & Compliance - Maintain complete procurement documentation for audit purposes. - Ensure documentation complies with organizational and statutory requirements. - Maintain digital records of procurement activities. Stakeholder Coordination - Coordinate with internal departments for procurement requirements. - Liaise with vendors regarding documentation, deliveries, invoices, and compliance. - Follow up with Finance, Procurement, Legal, and other stakeholders to ensure timely execution. - Schedule meetings and maintain action trackers. Process Improvement - Identify opportunities to improve procurement efficiency. - Standardize procurement templates and documentation. - Maintain procurement trackers and MIS. - Support automation initiatives for procurement workflows. .