Finance & Office Operations Executive

About the role We are looking for a hands-on, all-round Finance & Office Operations Executive to independently manage the day-to-day finance function for our Malaysia entities, while also serving as the go-to person for HR administration, payroll, office operations, and IT vendor coordination. This is a broad, generalist role suited to someone who enjoys ownership across multiple areas rather than a narrow specialisation, and who values a stable, low-drama, permanent role with predictable scope and direct access to leadership. This role covers a structure — up to 8 entities across Malaysia, Labuan, BVI (Most entities are dormant, pending divestment for some) — with all accounting maintained in-house on a straightforward, single-line business model. It is a broad but manageable scope, well suited to someone who wants full ownership across finance and operations without high transaction volume or complexity. Note on scope: a portion of the finance workload (Labuan-entity related banking and tax matters) will taper off as related entities complete their divestment process. This does not affect the permanent nature of the role — responsibilities will be adjusted accordingly, with continued ownership of the broader finance, HR, and office functions described below. Key responsibilities Accounts Manage statutory closing, including journal entries and maintenance of supporting schedules. Manage intercompany charges and clear off intercompany balances. Handle XBRL reporting. Manage year-end billing/invoicing. Support audit matters and track key items requiring attention. Keep up to date with statutory requirements, including e-invoicing and other regulatory changes. Taxes Handle tax estimation, payments and filing. Track statutory requirements, including Labuan-related matters (until related entities are sold) and other regulatory changes. Budget & Forecasting Support preparation of budgets and forecasts (P&L). Manage cash flow requirements. Banking & Treasury Place fixed deposits for outstanding balances for Labuan entities (until all Labuan entities are sold). Manage fund transfers. Prepare monthly payments. Management Reporting Prepare monthly expense and bank reports for Malaysia entities. Routine Reporting Provide monthly progress reporting to management. HR Operations Maintain and regularly update employee records in the HR database to ensure data accuracy and compliance. Execute end-to-end monthly payroll processing. Handle annual statutory company filings. Oversee leave and claims administration. Employee Relations Serve as the primary point of contact for staff inquiries regarding company policies, benefits, and HR procedures. Office Administration Oversee office upkeep, manage all vendors including Company Secretary, and ensure a clean, professional workplace environment. IT Support (Vendor Coordination) Act as the internal liaison for outsourced IT vendors to resolve technical issues and coordinate system support. What We're Looking For Enjoys ownership across multiple areas rather than narrow specialisation Values a stable, permanent role with predictable scope Seeks direct access to leadership What We Offer A permanent, stable role with a clearly defined scope and direct reporting line to leadership. Broad, end-to-end ownership across finance, HR, and office operations — strong exposure for someone who wants full-function experience. A low-pressure, low-politics working environment with predictable hours, managing a lean group of entities. Small Highlight Existing office located in TRX, will be relocated starting from Jan 2027 (new office location TBC)