Executive/Senior Executive, Accounts Payable (Finance Operations)

Key Responsibilities 1. High-Volume Accounts Payable Operations Manage high-volume, end-to-end Accounts Payable processing including invoice verification, 3-way matching, posting, and payment processing across a large retail network. Ensure all invoices are processed accurately, efficiently, and within tight turnaround timelines to support fast-moving store operations. Handle a large number of daily transactions while maintaining accuracy and compliance with company policies and internal controls. Monitor invoice flow, payment cycles, and ensure no backlog or ageing issues in a high-volume environment. Perform vendor statement reconciliation and resolve discrepancies in a timely manner. Support month-end closing activities including AP accruals, reporting, and reconciliation. 2. Store & Retail Operations Finance Support Provide timely resolution for store-related finance matters including invoice issues, payment status, utilities, rental, and operational expenses. Support store teams in resolving urgent finance issues that may impact daily operations. Work closely with Operations teams to understand store challenges and ensure finance processes support fast-paced retail execution. Ensure smooth communication between stores, vendors, and internal finance teams. 3. Reporting, Analytics & High-Volume Monitoring Monitor AP performance across large transaction volumes, including invoice turnaround time, ageing, blocked invoices, and payment accuracy. Prepare regular AP reports, dashboards, and operational summaries for management review. Analyse high-volume transaction trends to identify bottlenecks, recurring issues, and root causes. Provide insights to improve efficiency in a high-growth, high-transaction retail environment. Support management with data-driven recommendations for operational improvements. 4. Process Improvement & Digitalisation Identify opportunities to improve AP processes in a high-volume retail environment. Support automation initiatives to reduce manual workload and improve processing speed. Participate in ERP system enhancements, UAT testing, and rollout of new workflows across multiple stores. Standardise AP processes across a large and expanding store network to ensure consistency and scalability. Support continuous improvement initiatives to ensure Finance Operations can keep up with business expansion. 5. Stakeholder & Vendor Management Liaise with internal stakeholders and external vendors to resolve issues efficiently in a high-volume operational environment. Follow up with vendors on invoice discrepancies, missing documents, and payment issues. Manage high-frequency communication with multiple stakeholders across stores and headquarters. Requirements: Bachelor’s Degree in Accounting, Finance, Business Administration, or related field. Minimum 3–5 years of experience in Accounts Payable, Finance Operations, or Shared Services. Experience in high-volume transaction environments (retail, FMCG, logistics, or shared services) is highly preferred. Currently office based Kelana Business Centre, Petaling Jaya (near to Glenmarie LRT station). Moving to Wisma Segi office at Kampung Melayu Subang, Shah Alam (U6) Q1-Q3 2027.