office administrator

*About the Role* Epoxyguys is looking for a highly organized, dependable, and proactive Office Administrator to join our growing team. As the backbone of our daily operations, you will play a critical role in keeping our office, communications, and project documentation running smoothly. This is an excellent opportunity for an administrative professional with a background in the construction sector and hands-on QuickBooks experience. *What We Offer* * *Competitive Pay:* $25.00 per hour. * *Paid Time Off:* 5 paid sick days per year. * *Career Growth:* Hands-on experience in construction administration and project coordination. * *Work Environment:* A professional, supportive workplace where you will work closely with management and project teams. * *Impact:* A varied role with meaningful responsibility and opportunities to contribute directly to company growth. *Key Responsibilities* *Communication & Office Coordination* * Serve as the first point of contact, answering and directing incoming calls professionally and courteously. * Manage calendars, appointments, meetings, and primary email correspondence to ensure no deadline is missed. * Coordinate day-to-day administrative activities and provide direct support to management. *Tender & Business Development Support* * Conduct regular weekly searches for construction tenders, bids, and business opportunities relevant to our services. * Monitor tender platforms, identify opportunities aligned with company capabilities, and organize submission requirements and deadlines. * Maintain an organized, up-to-date record of current and upcoming bids. *Invoicing & Financial Administration* * Utilize *QuickBooks* for invoicing, expense tracking, payments, and basic accounting administration. * Prepare and issue client invoices accurately and on time, and track outstanding Accounts Receivable (AR). * Assist with Accounts Payable (AP) and meticulously monitor company expenses. * Maintain highly organized financial records and supporting documentation. *Construction Documentation & Contract Management* * Handle, organize, and track tender, bid, and formal contract documents with a high degree of accuracy. * Maintain organized project files, supplier/subcontractor records, and track important deadlines or renewals. * Assist in obtaining and comparing quotes from vendors and subcontractors. * Handle confidential business and contractual information with strict discretion. *General Administration* * Maintain an efficient, highly organized general filing system (both electronic and paper). * Prepare correspondence, reports, spreadsheets, and administrative documents. * Assist with office purchasing and managing supplies. * Regularly clean and organize the office space to maintain a tidy, welcoming work environment. *Qualifications & Skills* * *Office Experience:* Minimum of 1 year of proven office administration experience. * *Accounting Knowledge:* Practical, hands-on understanding of QuickBooks, specifically regarding AP/AR, invoicing, Payroll and basic ledger management. * *Technical Proficiency:* Strong working knowledge of Microsoft Office (Word, Excel, Outlook). Experience with Google Workspace (GSuite) is a strong asset. * *Document Literacy:* Familiarity with the structure and requirements of construction-specific paperwork (Tenders, Bids, and Legal Contracts). * *Soft Skills:* Strong organizational skills, impeccable attention to detail, and the ability to prioritize multiple tasks independently. * *Communication:* Excellent verbal and written communication skills with a professional, positive, and proactive approach. *Requirements* * *Legal Status:* Must be legally eligible to work in Canada. * *Language:* Fluency in English is required. * *Industry Experience:* Previous experience working in an office environment within construction, contracting, renovation, or engineering is _strongly preferred_. * *Software:* QuickBooks experience is _required_. * *Work Setting:* Mu Location North York , ON Work location On site Salary $ 25.00 HOUR hourly Terms of employment Full time Starts as soon as possible vacancies 1 vacancy Source indeed.com #10233840560 Various locations North York, ON