office manager

Office Manager ? Accounts Payable & Executive Assistant *Company:* UrbanAge Homes *Location:* Edmonton, AB (On-site) *Job Type:* Full-Time, Permanent *Pay:* CA$55,000 ? CA$70,000 per year (based on experience) About UrbanAge Homes UrbanAge Homes is an award-winning residential builder focused on modern design, quality craftsmanship, and community-driven living. We're a CHBA National Award for Housing Excellence winner, a BILD Alberta Awards finalist, and an Awards of Excellence winner ? and we're growing fast across the Edmonton region. We're a small, hands-on team. There's no corporate ladder, no layers of approval, and no shortage of things to own. If you like being the person who actually keeps everything running, you'll like it here. Position Overview We're looking for an *Office Manager* who is the hub of our office ? the first face and voice people encounter, and the person quietly making sure nothing falls through the cracks. This is a genuinely blended role. You'll run the front desk and the day-to-day office, own *accounts payable* end to end, act as *executive assistant to our partners*, and manage the paperwork that keeps our builds moving ? building and development permits, utility applications, and municipal submissions. It's a great fit for someone who is highly organized, comfortable switching gears twenty times a day, and confident enough to chase down a trade for a missing invoice or a city clerk for a permit status. What You'll Do Office & Reception * Be the first point of contact ? greet clients, trades, suppliers, and walk-ins at reception * Answer and direct incoming calls and general email inquiries * Manage office supplies, equipment, courier and mail, and vendor relationships * Maintain organized digital and physical filing systems * Coordinate meetings, boardroom bookings, catering, and office events * Keep the office running smoothly and looking sharp Accounts Payable * Receive, code, verify, and enter supplier and trade invoices * Match invoices to purchase orders and job costs; flag discrepancies before they become problems * Prepare and process cheque runs, EFTs, and credit card reconciliations * Manage vendor accounts, statements, and inquiries ? and keep trades paid on time * Track holdbacks, progress draws, and lien-related documentation * Assist with month-end, expense reports, and supporting documentation for the accountant * Maintain accurate vendor records and insurance/WCB certificates Executive Assistant to the Partners * Manage calendars, schedule meetings, and coordinate travel * Prepare correspondence, agendas, meeting notes, and follow-up items * Handle confidential documents and information with discretion * Track deadlines and keep the partners ahead of what's coming * Take on ad hoc projects, research, and personal-adjacent tasks as needed Permits, Utilities & Municipal Coordination * Prepare and submit *development permit* and *building permit* applications across the City of Edmonton and surrounding municipalities * Coordinate trade permits (electrical, plumbing, gas, HVAC) with accredited agencies * Submit *utility applications and servicing requests* (EPCOR, ATCO, telecom providers) * Manage new home warranty registrations and Alberta Municipal Affairs requirements * Submit architectural control applications to community developers * Track permit status, respond to municipal requests for information, and keep the construction team updated on approvals * Maintain a master tracker of permits, deadlines, and expiries What You Bring * 3+ years in an office manager, senior administrative, or executive assistant role * 2+ years of hands-on *accounts payable* experience (this is non-negotiable ? it's a real part of the job) * Strong working knowledge of Microsoft Office and accounting software * Excellent written and verbal communication skills * Exceptional organization and the ability to juggle competing priorities without dropping any * Comfortable working indepen Location Edmonton , AB Work location On site Salary $ 55,000 to $ 70,000 YEAR annually Terms of employment Permanent employment Full time Starts as soon as possible vacancies 1 vacancy Source indeed.com #10240978278 Various locations Edmonton, AB