office assistant

*About us* Graham Rock Drilling & Excavation is a Foxboro-based contractor providing rock drilling, excavation, hydrovac and restoration services to utility and power line contractors across Ontario. We're a small, busy team with a strong safety record ? and our office is the hub that keeps the crews moving. *The role* We are looking for an Office Assistant to support our Office Manager with the day-to-day administration that keeps our crews, customers and paperwork on track. This is a hands-on, varied role ? most days you will be helping with schedules, locate requests, worksheets and invoices all at once, and you will see the direct result of your work out in the field. Full training is provided; what matters most is that you are organized, reliable and willing to learn. *What you'll do* * Help prepare and send the daily crew schedule, and update it as jobs shift * Keep job files current and submit and follow up on utility locate requests * Collect worksheets and time reports from the crews, check them for completeness, and follow up when something is missing * Assist with quotes, customer invoices and account follow-up in QuickBooks * Maintain employee files and safety training records, and flag upcoming expiries * Assist with compliance packages, WSIB certificates and insurance paperwork * Answer phones and emails, order supplies, and help with general office administration *What we're looking for* * 2-3 years of office or administrative experience ? construction, utilities or trades experience is a real asset, but not required * Comfortable with Microsoft Office, email and OneDrive; QuickBooks * Organized and detail-oriented ? you notice when a form is missing a signature or two worksheets don't match * Clear, friendly communicator on the phone and in email, with crews and customers alike * Valid driver's licence *What we offer* * Competitive hourly wage based on experience * [Benefits after probation] * Steady Monday-to-Friday hours * A down-to-earth team that appreciates good work and will teach you the industry *How to apply* Send your resume and a short note about yourself to _*meredith@grahamrde.com*_ Subject Line: Application for Office Assistant - {your name} We thank everyone who applies ? those selected for an interview will be contacted. Pay: $25.00-$32.00 per hour Work Location: In person Location Foxboro , ON Work location On site Salary $ 25.00 to $ 32.00 HOUR hourly Terms of employment Full time Starts as soon as possible vacancies 1 vacancy Source indeed.com #10239284444 Various locations Foxboro, ON