Payroll, Compensation & Benefits Specialist (m/f)

Description: About our client Our client is a renowned family-owned company operating in Luxembourg and currently undergoing an exciting phase of growth and transformation. As part of its continued growth and professionalization, the company is strengthening its Human Resources function and is looking for an experienced Payroll, Compensation & Benefits Specialist to join the team. Position Summary Reporting to the People, Organisation and HR Operations Director, you will take ownership of payroll administration, compensation & benefits coordination, HR administration and time management processes. You will play a key role in ensuring operational excellence while contributing to the modernization and digitalization of HR processes. Beyond daily payroll and rewards operations, you will own a continuous payroll, compensation & benefits and HR operations development agenda, leading transformation initiatives that modernize practices, streamline processes and strengthen systems in line with the company's growth objectives. Key Responsibilities: Payroll Administration • Coordinate and prepare all payroll-related information for the external payroll provider. • Ensure the accuracy of payroll inputs and employee data. • Manage payroll-related changes, including salary reviews, promotions, departures and retirements. • Coordinate variable compensation elements, commissions and overtime information. • Manage payroll-related communication regarding absences, sick leave and employee lifecycle events. • Perform payroll controls and reconciliations to ensure data accuracy. Compensation & Benefits • Administer employee benefits programs. • Support salary review and compensation benchmarking exercises. • Participate in the development of compensation and benefits policies. • Coordinate bonus and incentive programs. • Monitor market trends and recommend improvements to reward structures. HR Administration • Prepare employment contracts and contractual amendments. • Manage employee files and HR documentation. • Coordinate onboarding and offboarding administration. • Ensure proper documentation and compliance with internal procedures. • Maintain accurate employee records. Time Management • Manage and maintain employee data within the time management system. • Administer absences, vacations, overtime and working-time records. • Ensure accurate integration between time management and payroll processes. • Support managers and employees regarding working-time matters. Process Improvement, Projects & HR Systems • Take ownership of a payroll, compensation & benefits and HR operations improvement roadmap, managing a pipeline of projects focused on the modernization and digitalization of HR processes. • Identify and drive opportunities for automation, process optimization and data-quality improvements across payroll, time management and rewards processes. • Lead or actively support HRIS and systems enhancement projects related to payroll, time management and compensation & benefits. • Develop and improve HR reporting capabilities, ensuring reliable people and rewards data to support decision-making. • Champion continuous improvement initiatives across the HR function, collaborating with stakeholders to enhance organizational effectiveness. Profile: Education & Experience • Strong educational background, preferably a Bachelor's or Master's degree in Human Resources, Accounting, Business Administration or a related field. • At least 5 years of experience in payroll, compensation & benefits and/or HR administration. • Experience working with an external payroll provider is highly desirable. • Previous experience within the Luxembourg payroll environment is essential. Technical Skills • Strong understanding of payroll administration processes. • Knowledge of compensation and benefits practices. • Attention to detail and data accuracy. • Good understanding of HR administration and employment lifecycle processes. • Experience with time management systems. • Excel and reporting skills. Languages • Fluency in French and/or German. • A professional level of English is required. Personal Attributes • Highly organized, structured and reliable. • Strong analytical mindset. • Service-oriented approach. • Continuous improvement mindset. • Comfortable working in a changing environment. What they Offer • Opportunity to play a central role in HR transformation and modernization beyond traditional payroll administration. • High visibility within the organization. • Broad responsibilities and autonomy. • Long-term career development opportunities. • Collaborative and entrepreneurial environment. • Modernization and project exposure beyond traditional payroll administration. • Flexible working hours • 1 day of working from home (34 days maximum for border employees). Greenfield is an independent, fully licensed, full-suite talent solutions firm in Luxembourg. We are a single trusted partner across every hiring need: Interim and Consultant, Permanent & Executive Solutions. Your trusted partner for talent and careers in Luxembourg.