Project Budgeting Analyst, NPSA-8, DS - Kyiv, National Position

Background UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks. The United Nations Development Programme (UNDP) works in about 170 countries and territories, helping to eradicate poverty, reduce inequalities and exclusion, and build resilience so countries can sustain progress. As the development arm of the United Nations, UNDP supports strategic capacity development initiatives to promote inclusive growth and sustainable human development. Through partnerships with national, regional, and local governments, civil society, and the private sector, UNDP strives to support Ukraine in its efforts to eliminate poverty, develop people’s capacity, achieve equitable results, sustain the environment, and advance democratic governance. In Ukraine, UNDP has been working since 1993 with the Government and local authorities, with partners across the UN system, with civil society and with local communities to help identify and develop targeted solutions to the country’s development challenges. We work in close collaboration with several key ministries, departments and agencies in a robust, integrated manner in three thematic priorities/portfolios: Inclusive Growth and Sustainable Development Democratic Governance, and Energy and Environment. Today Ukraine is facing its most serious challenges since achieving independence in 1991. The ongoing war has already resulted in significant loss of life, unprecedented displacement, internally and towards neighbouring countries, and devastating destruction of infrastructure. The UN Ukraine Flash Appeal shows that at least 15.7 million people are in immediate need of emergency assistance and protection. Early projections indicate that if the war should continue int he medium to long term, up to 90% of the Ukrainian population could face poverty and extreme economic vulnerability, and the country’s socio-economic progress could be set-back by almost 20 years. Through its programme implementation, UNDP will seek to enhance the resilience of war-affected communities. As a part of the “Strengthening MSME Business Membership Organizations in Ukraine: Phase III (2025-2028)” Project, the United Nations Development Programme (UNDP) is intervening to design and deliver tailored capacity development support to selected BMOs (Business Membership Organizations). The project aims to boost the resilience and competitiveness of Ukrainian MSMEs, supporting inclusive economic recovery and sustainable development. It will align and integrate the BMO sector for better MSME representation, strengthen BMO capacities for organizational and financial sustainability, and improve public-private dialogue to enhance MSME policies. In this context, UNDP is recruiting a Project Budgeting Analyst, who will ensure administration, transparent and efficient management of the budget and transactions for the Project. The incumbent will accelerate gender equality and women’s empowerment with all implementations and promote UNDP’s mandate as a gender-responsive organization with zero tolerance for any kind of discriminatory and abusive behavior, including sexual harassment, sexual exploitation and abuse. Duties and Responsibilities The Project Budgeting Analyst will be responsible for the following functions: I. Ensures the implementation of resource management strategies and adapts processes and procedures focusing on achievement of the following results: • Full compliance with UNDP rules, regulations, policies, and strategies, recordkeeping/reporting system, and implementation of effective internal controls, ensuring proper functioning of a customer-oriented resource administration system; • Continuously review the project’s resource utilization and support the preparation of forecasts and periodic disbursement requests to be submitted to the donor; • Supports the development of funding requests; • Review and approve the funding authorization and expenditure certificate (FACE) from partners as and when required; • Facilitate annual audits and spot-checks; and • Regularly monitor exception reports for unusual activities and transactions, review anomalies or irregularities, and inform the supervisor of the results of the review along with proposed corrective actions. II. Ensure the management of projects budgets of the optimal cost recovery system focusing on achievement of the following results: • Finalization of the budgetary sections of the update of the progress report and the disbursement request, along with preparation of quarterly and biannual forecasts of cash flows and annual cash flows; • Timely review and finalization of enhanced expenditure reports and other ad hoc budgetary reports as required by the project; • Timely preparation of projects budget reviews and provision of justifications for budget reallocation/reprogramming requests; • Preparation and monitoring of budgets, regular analysis, and reporting on budget approvals and delivery status; • Monitor and ensure that donor contributions are properly transferred to UNDP in a timely manner; • Ensure that disbursements are achieved as per the work plans; • Ensure that advance payments and direct payments are properly reviewed and processed in a timely manner and ensure that payment information is correctly recorded in the Quantum system; and • Maintenance of a proper filing system for records and documents related to project resources. III. Ensures proper control of project accounts focusing on achievement of the following results: • Ensure analysis and development of proposals for the internal expenditure control system ensuring that the supporting documents processed are matched and completed, that the transactions are correctly recorded and displayed in Quantum; • Ensure control on monthly payment orders (MPOs), claims for reimbursement of travel expenses and other entitlements are properly processed and receipt of goods and services and provisioning are properly carried out in accordance with IPSAS and UNDP policies and procedures; • Timely corrective actions on unrecorded vouchers (invoices), including vouchers (invoices) with budget verification errors, match exceptions, unapproved vouchers; • Timely response to requests from headquarters to resolve data discrepancies; • Support in the development and implementation of asset and inventory management under the project and programme level. IV. Ensures proper projects cash management focusing on achievement of the following results: • Timely review of cash accounts to ensure availability of sufficient funds for implementation and appropriate disbursements; • Timely identification and registration of receipts for the income request; • Timely preparation of monthly cash flow forecasts for use by supervisor. V. Ensures capacity building and knowledge sharing on resource management matters focusing on achievement of the following results: • Capacity building of implementing partners on overall resource administration; • Sound contributions to knowledge networks and communities of practice. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization. 4. Institutional Arrangement The Project Budgeting Analyst will work under the overall guidance and direct supervision of the Project Manager, in close collaboration with the Project and UNDP CO teams. Competencies Core Achieve Results: LEVEL 1: Demonstrate focus on achieving quality results and impact Think Innovatively: LEVEL 1: Look beyond conventional approaches and establis