Virtual Assistant

Virtual Assistant – Executive Support, CRM & Operations Full-Time | Remote | U.S. Business Hours About the Role At Pavago, one of our clients is hiring a highly organized and proactive Virtual Assistant to support executives and teams across administration, CRM management, scheduling, communication, and day-to-day operations. This is an execution-focused role for someone who takes ownership, communicates professionally, and makes sure nothing falls through the cracks . You’ll help keep calendars, inboxes, systems, documents, and operational workflows organized while supporting a fast-moving remote team. What You’ll Do Executive & Administrative Support Manage calendars, meetings, and scheduling across time zones Organize inboxes, flag priorities, and draft professional emails Prepare meeting notes, documents, and presentations Track action items, deadlines, and follow-ups CRM & Data Management Maintain accurate records in HubSpot, Salesforce, Zoho, or similar CRMs Update spreadsheets using Google Sheets and Microsoft Excel Keep client, lead, and operational data clean and organized Manage files across Google Drive, Dropbox, or SharePoint Operations & Project Support Maintain task and project trackers in Asana, Trello, Notion, or Monday.com Coordinate with clients, vendors, and internal stakeholders Support invoicing, expense tracking, and light bookkeeping when needed Follow up on outstanding tasks and ensure deadlines are met Research & Communication Conduct research on vendors, competitors, markets, and business needs Turn findings into clear summaries or reports Respond to routine client and vendor communication Support ad hoc projects and operational requests What We’re Looking For 1–2+ years of Virtual Assistant, Executive Assistant, administrative, or operations experience Strong proficiency with Google Workspace and Microsoft Office Experience managing calendars, inboxes, documents, and spreadsheets Excellent written and verbal English communication Strong organization, time management, and attention to detail Ability to manage multiple priorities independently Reliable internet and availability during U.S. business hours Nice to Have Experience with HubSpot, Salesforce, or Zoho Familiarity with QuickBooks or Xero Experience supporting founders, executives, startups, or remote teams Experience managing multiple clients or executives Familiarity with project management tools such as Asana, Trello, Notion, or Monday.com What Success Looks Like Tasks and follow-ups completed accurately and on time No missed meetings or scheduling conflicts Clean and up-to-date CRM and operational records Fast, professional communication Organized calendars, inboxes, documents, and workflows Leadership can confidently rely on your follow-through Why Join? Fully remote opportunity High ownership and autonomy Exposure to multiple areas of business operations Work directly with executives and growing companies Career growth into Executive Assistant, Project Coordinator, or Operations Manager roles Interview Process Application Review Spark Hire Intro Video Pavago Recruiter Interview Client Interview Offer & Onboarding What Happens After You Apply Qualified candidates will receive a Spark Hire invitation to complete a short Intro Video. This helps us evaluate your communication skills, experience, and overall fit before moving to the interview stage. Please check your inbox and spam/junk folder for the invitation. Apply Now If you’re organized, proactive, reliable, and strong at execution and follow-through , we’d love to hear from you. #VirtualAssistant #ExecutiveAssistant #AdministrativeAssistant #OperationsSupport #RemoteJobs #CRM #ExecutiveSupport #RemoteWork #Operations #Pavago