Project Coordinator

Project Coordinator – Project Tracking & Operations Full-Time | Remote | U.S. Business Hours About the Role At Pavago, one of our clients is hiring a Project Coordinator to keep multiple projects organized, on schedule, and moving forward. This is a hands-on coordination role for someone who is highly organized, proactive, and strong at follow-through. You’ll manage project trackers, timelines, documentation, stakeholder communication, and action items , ensuring deadlines are visible and nothing falls through the cracks. What You’ll Do Project Tracking & Coordination Maintain project plans in Asana, Trello, Monday.com, Smartsheet, or similar tools Track deadlines, milestones, dependencies, deliverables, and ownership Follow up proactively on outstanding tasks Keep project schedules and trackers accurate and current Coordinate multiple projects and priorities simultaneously Communication & Follow-Up Act as a coordination point between Project Managers, team members, leadership, and stakeholders Schedule and support project meetings Capture meeting notes, decisions, and action items Communicate project updates and follow up on deliverables Escalate blockers and delays before they impact deadlines Reporting & Documentation Prepare weekly project status reports covering progress, risks, blockers, and next steps Maintain organized documentation in Google Drive, SharePoint, or Confluence Build and maintain project trackers using Excel or Google Sheets Ensure project information remains easy to find and up to date Risk & Resource Tracking Identify bottlenecks, missed dependencies, and execution risks Maintain risk and issue trackers Monitor workloads and resource availability Review deliverables for completeness before submission Vendor Coordination Communicate with vendors and external partners Track external deliverables and deadlines Follow up on outstanding requirements and escalate issues when necessary What We’re Looking For 2+ years of experience in Project Coordination, Operations, or Project/Administrative Support Hands-on experience with Asana, Trello, Monday.com, or similar project management tools Strong Excel / Google Sheets skills, including trackers, Pivot Tables, and conditional formatting Excellent written and verbal English communication Strong documentation and organizational skills Ability to manage multiple projects and deadlines simultaneously Proactive approach to follow-up and problem-solving Availability during U.S. business hours Nice to Have PMP, CAPM, Agile, or Scrum certification/in-progress Familiarity with Agile/Scrum and sprint workflows Experience in SaaS, Marketing, Professional Services, Construction, or Operations What Success Looks Like Projects and milestones stay on schedule No missed deadlines due to coordination gaps Project trackers remain accurate and current Risks and blockers are identified early Status reporting is clear and consistent Stakeholders have strong visibility into priorities and progress Why Join? Fully remote opportunity High ownership across multiple projects Direct exposure to cross-functional teams and leadership Hands-on experience with modern project management systems Clear growth path into Project Manager, PMO, or Operations roles Interview Process Application Review Spark Hire Intro Video Project Coordination Interview Practical Task – Project Tracker + Status Report Client Interview Offer & Onboarding What Happens After You Apply Qualified applicants will receive a Spark Hire invitation to complete a short Intro Video. This helps us learn more about your communication skills, project coordination experience, organizational approach, and experience managing deadlines and stakeholders . Please check your inbox and spam/junk folder for the invitation. Apply Now If you’re highly organized, proactive with follow-ups, comfortable using Asana, Trello, Monday.com, and project trackers , and enjoy keeping multiple projects under control, we’d love to hear from you. #ProjectCoordinator #ProjectManagement #Asana #Trello #MondayDotCom #Operations #ProjectTracking #RemoteJobs #ProjectSupport #OperationsJobs