Office & HR Assistant (Part time)

As part of our HR team, you are a key point of contact for employees, ensuring the smooth and efficient running of the administration of our company. The position combines HR administration, payroll coordination, office management, prevention and safety, as well as executive support to the management. What you’ll do This is a 50% position for a 5-month period (starting date: October 2026) , based in Louvain-la-Neuve . You may also occasionally be required to visit our other offices in Leuven and Brussels. This is much more than a purely administrative position. You will act as a central point of coordination between employees, management, and various external partners. HR Administration : Manage employee administration, including drafting contracts, tracking leave and absences, reviewing timesheets and overseeing employee benefits and related administrative matters. Subsidies & Finance : Manage grants, training subsidies and administrative procedures, while supporting the finance team with various administrative and reporting requests. Office Management : Manage offices and suppliers, stocks, facilities, equipment and day-to-day workplace operations, including safety and prevention follow up. Executive Support : Provide hands-on administrative and organizational support to the HR team and the management, including meeting coordination, business travel, follow-up and ad hoc requests.