Documentation Management Support

We are looking for a ​Documentation Management Support​ to complete our consultants Workforce Management Service to support the ​Head of BUC & PMSO Commercial & Industry Partnership Office (CFO-HI)​ of the European Space Agency (ESA) at their location in ​Noordwijk, The Netherlands, or Harwell, UK​. The purpose of this Support Service is to ​fulfil a transversal role within the Directorate of Commercialisation and Industry Partnership (CIP) by providing management support and being responsible for its overall resource planning, controlling, and reporting, with the aim of ensuring a coherent, balanced and effective implementation of activities. The Office also provides dedicated support to the project managers for the management support activities concerned with project control, configuration and data management (CADM), financial and cost control, schedule and risk management control, and digital reporting.​. Please be aware that this position is intended to be filled on a part-time basis (20-hours per week). Please note, the successful candidate will be employed by ATG Europe (or one of its subsidiaries). Furthermore, upon selection, they will be subject to a general security screening performed by an external provider (further information will be provided at the interview stage). ATG is dedicated to diversity and inclusion and is an equal opportunity employer. Regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, handicap, or any other reason protected by relevant state or municipal legislation, we are pleased to consider all eligible candidates for employment. The successful candidate will be tasked with, but not limited to: Support Documentation Processes, Management and Record Plan; Support the definition and the implementation of the documentation management processes for directorates and any specificities mainly for projects and workplan activities; Support the preparation of the D/CIP Project Documentation Management Plan describing the documentation related processes and procedures to be implemented; Provision of proactivity in elaboration of the processes from a technical feasibility viewpoint, based on previous extensive experience in the implementation of documentation management; Support the CIP management and projects in the definition of the documentation control requirements; Preparation of and support to Management Audits. Support ESA Final Reports; Follow completion of industrial activities: Ensure that final reports generated by industry are stored in the relevant CIP repository; When requested, extract information from the different reports and distribute accordingly to requests received. Co-ordination of Documentation preparation and submission for Boards; Establish and maintain the archive of documents; Support coordination and finalization of document data packs to be issued to EC, International Partners or Member States; Support the coordination, preparation, internal review and publication of recurrent and non-recurrent documents prepared by ESA Executive for the Programme Board; Produce or modify document templates to ensure compliance with GCDs or DRDs for recurrent documentation; Perform the planning, coordination and document readiness tracking for submission of papers to ensure the timely delivery of formal documents; Support the coordination and publication of documents prepared by ESA Executive for the Programme Board depository with correct security and safeguarding of the content.