Project Communication Assistant (SB‐2 SC5 Min)

JOB DETAILS Type of contract : [[TypeOfPost]] Level : [[PositionGrade]] Hiring Unit : [[ParentsSector]] Duty Station : [[filter5]] Work location : [[WorkLocation]] Duration of contract : [[DurationContract]] Hiring open to : [[RecruitmentOpen]] Application deadline (Midnight [[custTimezone]] Time) : [[ClosingDate1]] UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism ORGANIZATIONAL CONTEXT (Only candidates who are entitled to work in Kazakhstan may apply to this position) Long Description Under the overall authority of the Director of the UNESCO Almaty Office, the supervision of the GEF-UNDP-UNESCO Cryosphere Project Manager and the GLOFCA Project Officer, and in coordination with the Programme Specialist for Natural Sciences, UNESCO Almaty Office, the incumbent shall contribute to the overall communications for two UNESCO projects: Adaptation Fund (AF)-funded project “Reducing vulnerabilities of populations in the Central Asia region from glacier lake outburst floods in a changing climate” (GLOFCA), and the Global Environment Facility-funded project “Strengthening the Resilience of Central Asian Countries by Enabling Regional Cooperation to Assess Glacio-nival Systems to Develop Integrated Methods for Sustainable Development and Adaptation to Climate Change” (GEF-UNDP-UNESCO Cryosphere project). In particular, working in close collaboration with the two project managers and the Project Implementation Teams at the UNESCO Almaty Regional Office, the incumbent will perform the following key functions: MAIN TASKS AND SERVICES 1. Contribute to execution of the communication strategies of the two Projects and their activities to promote effective communications with external and internal audiences in compliance with UNESCO’s communication guidelines, as well as GEF and AF’s requirements. 2. Design, plan and review Terms of Reference for Projects promotion and visibility and assist in the related contract preparation and final evaluation. 3. Identify relevant media partners and prepare a list of media (mailing list) interested in coverage of the two Projects’ activities, with an engagement plan for a long-term partnership. 4. Oversee publishing of six-monthly newsletters in cooperation with the Project Implementation Teams at the UNESCO Almaty Office, National Coordinators in Kazakhstan, Kyrgyzstan, Tajikistan, Uzbekistan and Turkmenistan, as well as project implementing partners. Create respective mailing list for the newsletter. 5. Maintain project websites updated by regularly drafting and uploading news items, human stories, articles and other content based on the results of the projects’ activities and inputs of the Project Implementation Teams. Make proposals on how to improve, redesign and further develop the websites. 6. Propose a social media strategy and publish posts/stories as considered necessary on Facebook, Instagram and LinkedIn accounts of the projects, if available, as well as provide project-related content for publishing on UNESCO Almaty accounts. Long Description 7. Develop, shoot and edit short videos about project-related topics. This includes working with project documents, recording interviews, collection and compilation of archive records, as well as voiceover. Cooperate with Projects’ National Coordinators in producing short videos. 8. Accompany project partners in the field to obtain new footage and photos of the pilot sites, as required by the Project Management Unit in Almaty. 9. Oversee graphic designs for necessary promotional materials, as required for project needs. 10. Coordinate knowledge management of the projects, ensuring preparation of publications and knowledge products, as well as concise, user-friendly reports or presentations that can be shared with the general public to demonstrate concrete results achieved, including: a) Writing, production and dissemination of social media content under the supervision of the Projects’ supervisors b) Developing of the concepts of various publication materials (flyer, brochure, banner and video) of the Projects c) Overseeing communications aspects at Projects events, including handling media relations (printed, online, television and radio) d) Managing organization and storage of projects knowledge to ensure its accessibility and consistency across platforms 11. Undertake any other task that might be required to successfully perform the above-mentioned work assignment, provided those tasks are consistent with the incumbent’s professional qualifications. DURATION OF THE CONTRACT Initially for one year, with 3 months probation period COMPETENCIES - Core (C) & Managerial (M) Accountability (C) Knowlegde sharing and continuous improvement (C) Planning and organizing (C) Professionalism (C) Results focus (C) Teamwork (C) For detailed information, please consult the UNESCO Competency Framework . REQUIRED QUALIFICATIONS EDUCATION • Completed higher education degree in mass communication, media studies, journalism, or in studies with a specialization in information and communication technology and knowledge society issues. WORK EXPERIENCE • At least two years of relevant professional experience in the field of communication and information, public advocacy, marketing, PR, website development, social media or other relevant fields. Long Description SKILLS AND COMPETENCIES • Ability to maintain effective communication with internal and external stakeholders • Good negotiation and networking skills, organizational and coordination skills, and flexibility • Ability to work as part of a multi-cultural team, to take initiative and to provide quality and timely support and services • Ability to take ownership of given tasks and demonstrate proactivity • Ability to interpret rules and manage priorities in order to meet tight deadlines • Discretion and capacity to deal efficiently and tactfully with people of different cultural and social backgrounds • Ability to work under stress and cope with multiple tasks • Good ICT skills, including: • proficiency in the use of MS Office (Outlook, Word, Excel, PowerPoint etc.) • practical experience in CorelDraw (or any other software for vector graphic design) • practical experience in Photoshop (or any other raster data processing) • practical experience in Adobe Premiere (or any other video processing software) • Practical experience in WordPress LANGUAGES • Excellent knowledge of English and Russian (written and spoken). DESIRABLE QUALIFICATIONS WORK EXPERIENCE • Experience in working on communications issues focusing on environment or natural sciences • Experience in working or partnership-building with UN Agencies, the private sector, civil society and NGOs BENEFITS AND ENTITLEMENTS • Salary: base monthly gross USD 1,312.16 (monthly rates in reference to the local UN FTA salary scales of the locally recruited staff, corresponding to 66% of the gross base salary; subject to change in case of changes in local UN salary scale). • Medical and Pension Coverage. As additional payment, upon proof of enrolment in an appropriate pension and/or medical scheme, the following contributions will be added to the SC holder's remuneration: (a) up to 10% of the SC holder's remuneration to represent UNESCO's sole contribution for pension; and (b) up to 5% of the SC holder's remuneration to represent UNESCO's sole contribution to medical insurance. The SC holder must provide the proof of affiliation to local or private social security scheme if in receipt of an additional payment. •