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JOB SUMMARY Responsible for providing transactional and administrative support in the Purchasing Department. Works primarily with SAP and ARIBA systems to issue purchase orders, maintain supplier and material records, and assist Buyers in day-to-day activities, ensuring accurate and timely procurement execution. DUTIES AND RESPONSIBILITIES Assist in sourcing and purchasing materials, equipment, services and supplies based on business needs. Create and update purchase requisitions and purchase orders in SAP and ARIBA. Maintain vendor and material master data in purchasing systems.’ Assist with supplier onboarding, documentation, and compliance checks. Support Buyers in preparing RFQs and analyzing quotations. Track deliveries and coordinate with internal departments to resolve discrepancies. Communicate with suppliers to obtain pricing, lead times, and order status updates Maintain accurate records of purchases, pricing, and supplier performance Provide administrative support including filing, documentation for audits, and reporting. Participate in cost-saving initiatives by monitoring price trends and identifying opportunities. Send issued purchase orders to specified suppliers. Set-up MRO part numbers in SAP database. Manage contract’s expiration date Help resolve issues related to delayed shipments, damaged goods, or supplier errors Work closely with internal departments (production, finance, Maintenance, MRO Warehouse) to align purchasing with demand Stay up to date on market trends and product availability EDUCATION AND EXPERIENCE Associate or Bachelor’s degree in Business, Supply Chain, Engineering or related field preferred. 0–2 years of purchasing or administrative experience. KNOWLEDGE, SKILLS AND ABILITIES Proficient knowledge of Microsoft office (PowerBI, Excel, Word, etc) Strong organizational and detail-orientation skills. Good written and verbal communication skills. Negotiation skills Ability to work in a fast-paced, deadline-driven environment PHYSICAL AND MENTAL REQUIREMENTS OF THE POSITION Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus Must be able to work in an office environment. The noise level in the work environment is usually moderate. The ability to listen to and understand information and ideas presented through spoken words and sentences. The ability to communicate information and ideas in speaking so other will understand. The ability to concentrate on a task over a period without being distracted.
Here's where they are and how to stand out in your interviews.
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Indonesia, Malaysia, and Singapore account for 642 of the open purchasing roles on WorkMundi. If you're looking in those regions, you have real volume to work with. The US has 130 open positions. Check where your target employers are hiring before you apply.
About 59% of purchasing ads are written in English on our board. That's a useful signal: it tells you which postings to prioritize if English is your working language, but it says nothing about whether the job itself requires you to speak it. Read the full job description.
When you interview for purchasing, expect to explain how you've managed a vendor relationship that went wrong. Hiring managers want to hear a concrete example: which vendor, what broke down, and what you did to fix it or end it. They're testing whether you can handle conflict without burning bridges.
The employers posting most are Private Advertiser (43 jobs), Veterans Health Administration (16), zffriedric (11), and avnet (10). These names tell you where volume hiring is happening—worth researching their interview style and culture before you apply.