Administrative Assistant (People & Culture)

At JTI we celebrate differences, and everyone truly belongs. 46,000 people from all over the world are continuously building their unique success story with us. 83% of employees feel happy working at JTI. To make a difference with us, all you need to do is bring your human best. What will your story be? Apply now! Learn more: jti.com Reporting to: People & Culture Director Duty Post: Taguig, Philippines P&C Administrative Assistant The P&C Administrative Assistant plays a key role in ensuring the smooth and effective day-to-day operations of the People & Culture function. This role supports a broad range of activities including vendor and budget coordination, compliance administration, employee initiatives, and stakeholder management. Working closely with the P&C Director and wider P&C team, you will help drive efficient service delivery, maintain strong governance standards, and contribute to a seamless and positive employee experience. As the P&C Administrative Assistant , you will: Provide administrative and operational support to P&C Leadership through calendar management, meeting coordination, preparation of presentations and reports, and follow-up of key deliverables. Maintain and coordinate the P&C calendar, aligning activities, programs, meetings, and key initiatives across multiple stakeholders and workstreams. Coordinate procurement and expense-related activities for the P&C function, including vendor payments, budget tracking, documentation, and compliance with company policies and governance standards. Support the onboarding and day-to-day management of P&C vendors, ensuring timely processing of contracts, documentation, payments, and service requirements. Support the planning and execution of employee engagement activities, internal events, and other People & Culture initiatives, ensuring smooth logistics and communication. Partner with stakeholders across the business, including Finance, Procurement, and functional teams, to ensure efficient execution of P&C priorities and seamless service delivery. Maintain accurate records, documentation, and audit trails while safeguarding the confidentiality of sensitive information. Identify opportunities to improve processes, streamline ways of working, and support the adoption of digital tools and AI-powered solutions that enhance team productivity and employee experience. Requirements: Bachelor's degree or equivalent 1–2 years of experience in administration or coordination roles Strong organizational and coordination skills with high attention to detail Effective communication and stakeholder management abilities Tech-savvy, with the ability to adopt digital tools and leverage AI-powered solutions to improve efficiency Ability to manage multiple priorities in a dynamic environment Proactive, solutions-oriented, and service-driven mindset Comfortable working with sensitive and confidential information Are you ready to join us? Build your success story at JTI. Apply now! Next Steps: After applying, if selected, please anticipate the following within 1-3 weeks of the job posting closure: Phone screening with Talent Advisor > Assessment tests > Interviews > Offer. Each step is eliminatory and may vary by role type. At JTI, we strive to create a diverse and inclusive work environment. As an equal-opportunity employer, we welcome applicants from all backgrounds. If you need any specific support, alternative formats, or have other access requirements, please let us know.