Admin / Front Desk Executive (Coimbatore North)

Role Summary We are looking for a well-presented and organized Admin / Front Desk Executive to manage front-office operations, administrative support, vendor coordination, and employee travel. The ideal candidate should have strong communication skills, a professional demeanor, and the ability to multitask efficiently while ensuring smooth office operations. Key Responsibilities Front Desk & Office Administration - Welcome and assist visitors, clients, and employees professionally and courteously. - Manage incoming calls, emails, and correspondence. - Maintain visitor logs and ensure adherence to security protocols. - Maintain a clean, organized, and welcoming reception area. - Support HR and administrative tasks such as maintaining files, attendance records, and documentation. - Assist in organizing meetings, conferences, and office events. Travel & Visa Management - Handle employee travel arrangements, including ticketing, itinerary planning, and approvals. - Coordinate with travel agencies for bookings, cancellations, and modifications. - Manage visa application processes for employees and visitors, including documentation, follow-ups, and tracking. - Maintain travel records, expenses, and reports as required. Vendor & Facilities Management - Manage relationships with office vendors, including housekeeping, maintenance, cafeteria, and other service providers. - Ensure timely delivery of services, negotiate contracts, and optimize costs. - Maintain inventory of office supplies, assets, and equipment. - Coordinate with vendors and internal teams to ensure smooth day-to-day operations. Requirements - Bachelors degree in any discipline. - 4- 6 years of experience in front desk, administrative, or office support roles. - Excellent verbal and written communication skills. - Proficiency in MS Office (Word, Excel, Outlook, PowerPoint). - Solid organizational, coordination, multitasking, and vendor management skills. - Ability to take initiative and solve problems proactively. - Pleasant personality, professional appearance, and customer-service orientation. Preferred: - Prior experience in handling both reception and back-office administrative support. - Exposure to basic HR or accounting processes. - Knowledge of corporate travel management, ticketing, and visa processes. .