Accounts Payable (Chhatarpur)

Job Summary We are looking for an Accounts Payable Executive responsible for managing purchase accounting, vendor reconciliation, payment tracking, bank transaction posting, and GST -related compliance. The role requires solid attention to detail, coordination with internal teams and vendors, and adherence to financial processes and timelines. Key Responsibilities 1. Purchase Accounting - Timely and accurate booking of purchase invoices in the accounting system (Zoho/Tally). - Verification of invoices with PO/GRN and supporting documents. - Booking of expenses, advances, and debit/credit notes as per process. - Ensure all bills are accounted within defined TAT. - Maintain proper filing and documentation for audit purposes. 2. Vendor / Party Reconciliation - Regular reconciliation of vendor ledgers and statement of accounts. - Identification and resolution of discrepancies with vendors. - Follow -up for pending invoices, credit notes, and confirmations. - Maintenance of accurate outstanding payable records. 3. Payment Tracking & Processing - Preparation of vendor payment schedules based on due dates and credit terms. - Tracking of payments and updating payment status in ERP. - Support in preparation of ageing reports and payment proposals. - Coordination with approvers for timely payment release. 4. Bank & Transaction Management - Daily bank transaction categorization and posting in books. - Reconciliation of bank statements with vendor payments and purchases. - Support in month -end closing activities related to AP. 5. GST & Compliance Support - Support in GST 2B reconciliation with books. - Verification of GST compliance of vendors. - Assistance in e -invoicing and documentation for audits. 6. Coordination - Work closely with procurement, finance, and user departments. - Resolve invoice, PO, and GRN related queries. - Maintain audit -ready records and MIS reports. Requirements Required Skills & Competencies - Experience in Purchase Entry, Vendor Reconciliation & Payment Tracking - Knowledge of Bank Categorization & Reconciliation - Working knowledge of Zoho / Tally / ERP - Understanding of GST, 2B reconciliation & vendor accounting - Proficiency in MS Excel (VLOOKUP, Pivot, Ageing) - Good communication and coordination skills - Strong attention to detail and process orientations. Qualification & Experience - Education: B.Com / M.Com / MBA (Finance) - Experience: 13 years in Accounts Payable / Vendor Accounting - Industry experience in trading/manufacturing will be preferred .