Assistant -Front Desk Manager (Kochi)

Additional Information Job Number26085045 Job CategoryRooms & Guest Services Operations LocationMaradu, Kochi, Kerala, India, 682304 ScheduleFull Time Located Remotely N Position Type Management JOB SUMMARY Entry level management position that is responsible for leading and assisting with the successful completion of daily shift requirements. Front office areas include Bell/Door Staff, Switchboard and Guest Services/Front Desk. Strives to ensure guest and employee satisfaction and achieve the operating budget. Assists in completing financial and administrative responsibilities. CANDIDATE PROFILE Education and Experience - High school diploma or GED; 2 years experience in the guest services, front desk, or related professional area. OR - 2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major; no work experience required. CORE WORK ACTIVITIES Supporting Management of Front Desk Team - Utilizes interpersonal and communication skills to lead, influence, and encourage others; advocates sound financial/business decision making; demonstrates honesty/integrity; leads by example. - Encourages and building mutual trust, respect, and cooperation among team members. - Serves as a role model to demonstrate appropriate behaviors. - Supports all day-to-day operations. - Understands employee positions well enough to perform duties in employees' absence. - Coaches, counsels and encourages employees. - Handles employee questions and concerns. - Supports all areas of the Front Office in the absence of the Front Office or Front Desk Manager. - Guides daily Front Desk shift operations. - Communicates performance expectations to employees in accordance with job descriptions for each position. Monitoring and Supporting Progress Toward Guest Services and Front Desk Goals - Manages day-to-day operations, ensuring the quality, standards and meeting the expectations of the customers on a daily basis. - Develops specific goals and plans to prioritize, organize, and accomplish your work. - Handles complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others. - Participates in department meetings and continually communicates a clear and consistent message regarding the Front Desk goals to produce desired results. - Strives to improve service performance. - Supervises staffing levels to ensure that guest service, operational needs and financial objectives are met. - Trains staff on adherence to all credit policies and procedures to reduce bad debts and rebates. - Supervises same day selling procedures to maximize room revenue and property occupancy. - Understands the impact of Front Desk operations on the overall property financial goals and objectives. Ensuring Exceptional Customer Service - Provides services that are above and beyond for customer satisfaction and retention. - Improves service by communicating and assisting individuals to understand guest needs, providing guidance, feedback, and individual coaching when needed. - Sets a positive example for guest relations. - Empowers employees to provide excellent customer service within guidelines. - Handles guest problems and complaints seeking assistance from supervisor as necessary. - Interacts with guests to obtain feedback on product quality and service levels. Managing Projects and Policies - Implementing the customer recognition/service program, communicating and ensuring the process. - Assists in the review of comment cards and guest satisfaction results with employees. - Ensures employees have the proper supplies and uniforms. - Assists in the use of a guest information tracking system to ensure that a successful repeat guest recognition program is in use to recognize guest preferences and aid in problem resolution. Supporting Handling of Human Resource Activities - Identifying the developmental needs of others and coaching, mentoring, or otherwise helping others to improve their knowledge or skills. - Providing guidance and direction to subordinates, including setting performance standards and monitoring performance. - Provides feedback to individuals based on observation of service behaviors. - Participates in an ongoing employee recognition program. - Conducts training when appropriate. - Participates in the employee performance appraisal process. Additional Responsibilities - Provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person. - Analyzes information and evaluating results to choose the best solution and solve problems. - Informs and/or updating the executives, the peers and the subordinates on relevant information in a timely manner. - Performs all duties at the Front Desk as necessary. - Understands the functions of the Bell Staff, Switchboard and Concierge/Guest Services operations. - Complies with loss .