Administration Coordinator

Roles and Responsibilities of the Administration Coordination: 6/30 B, Near Kargil Park, Jangpura, Kargil Park Lane > Manage the day-to-day operations of the offices and centres (total 4 locations) > Ensure general maintenance like house-keeping, first aid kit, pest control, hygiene, electrical and mechanical, sanitary and plumbing, space management. > Ensure regular fire and disaster management drills and maintenance systems. > Ensure general office conduct and attendance of personnel. > Oversee the operation, improvement, and utilisation of all Shakti Shalini properties. > Coordinate and liaise with the concerned authority for renewal of shelter lease and licence. > Draft routine correspondence, management, and distribution of office inventory, stationery, and material. > Management of all repair and maintenance requests and requirements of the organisation. > Overseeing the work of the repair and maintenance personnel. > Managing all IT products including labelling, maintaining stock and inventory, and coordinating repair and maintenance of IT. > Managing printing and distribution of all visiting cards and ID cards. > Provide logistical and other support for internal and external events, visits, contracts, and services. > Ensure Internal Control Systems are implemented regularly and identify areas of improvement. > Maintaining Asset/Stock Inventory of office as well as for projects in coordination with project staffs. > Processing and verification of reimbursement claims of personnel, viz proper checking of travelling, Conveyance, Telephone/Mobile Phone bills etc., ensure control and timely payment of the same after approval of the competent authority. > Maintain all the office records and registers and inventory management, including fixed assets register, and facilitate assets coding. > Review incoming correspondence, collect and prepare necessary information for reply/action, and draft and finalize responses. > Assist in petty cash management. > Responsible for all Admin related work in Projects. > Executing or overseeing other office activities, at the discretion of the management. > Procurement of assets, stationery and supplies. > Create a database of vendors for such procurements > Logistics and procurement lead, facilitate compliance > Coordination with vendors for quotes/ proposals. > Maintain and update the records of service providers and vendors and coordinating for necessary documents. Necessary skills: > Good team-worker with good communications, interpersonal, and relational skills. > Very organised, well structured, and systematic and strong work ethic. > English speaking, writing, reading, comprehending skills. > Hindi speaking, writing, reading, comprehending skills. > Good computer skills including google docs, google sheets, google drive, mails, typing. > Believes in the principles of gender equality, democracy, inclusivity, and equality. > Sensitive, non-judgmental, hardworking, and independent. > Self-reflective and open to feedback. > Able to work in limited resources at the grassroots level. Eligibility >Academic: Masters' in Business Administration, related field, or humanities subject if there is relevant work experience >Work experience: Minimum 2 years of work experience, preferably in administration for grassroots organisations. Job Status and Type: On-Site, Full Time, 5 days a week, Monday to Friday, 9:00am to 5:00pm. Job Title: Administration Coordinator, Shakti Shalini Job Location: Jangpura and Ashram Chowk, New Delhi Job Remuneration: Rs. 40,000 per month (Rs. 38,000 in first six months of probation and Rs. 40,000 per month once permanent). With annual increment at 6/8/10% depending on the annual performance review. Reporting: Reports to the Core Lead and Operations Lead, Shakti Shalini Joining Date: Monday, 7th September To apply fill this assessment form: https://docs.google.com/forms/d/1PUKUey4M_1UJ8xiWa-jalCSxc62EaIF6KeymZCANiwQ/edit To know more about Shakti Shalini visit: www.shaktishalini.org .