Admin Executive position (Kolkata)

Job Responsibilities - Organizing and maintaining records: Keeping official records up-to-date and ensuring they are stored securely. Filing and organizing documents, both physical and digital. - Scheduling and coordinating meetings: Organizing meetings, appointments, and events. - Handling correspondence: Managing emails, phone calls, and mail. - Updating internal HR databases: Maintaining information such as sick or maternity leave or late reports - Liaising with external partners: Working with insurance vendors and other external partners to ensure compliances. - Answering employee queries: Addressing questions related to HR-Admin issues. - Assisting with financial tasks: Processing invoices, preparing purchase orders, and handling expense reports or processing bills or any other payments in coordination with Accounts partner. - Supporting staff: Providing administrative support to other executives, including preparing documents and presentations - Office representation: Representing as the first point of contact for addressing inquiries from clients or customers or candidates for recruitment or any associated/potential stakeholders - Data entry: Input and updating information in databases. - Travel arrangements: Booking flights, hotels, and transportation for staff. - Office management: Ensuring the office environment is clean, organized, and functional. - Screening resumes: Conducting initial applicant screening as per given skill set - Maintaining candidate databases: Keeping applicant tracking systems and databases up-to-date - Assisting with onboarding: Helping recent hires with the onboarding process - Handling administrative tasks: Drafting employment letters, managing correspondence, and maintaining records - Assist in organizing recruitment events: Assisting in organizing job fairs and other recruitment events - Perform all other duties as assigned within your capabilities as determined by the management Experience Fresh Graduates or 6 -8 months as Admin in the industry Educational Qualifications - A Minimum of Bachelors degree in Humanities/ Commerce/Science/Business Administration Required Skill-set - Strong organizational and multitasking abilities - Excellent written and verbal communication skills in English - Proficiency in MS Office Suite (Word, Excel, PowerPoint) and office management software - Ability to handle confidential information with discretion Desired Skill-set - Problem-solving mindset - Attention to detail - Team-oriented with leadership potential - Adaptability in fast-paced environments Click on \"\" or Submit your resume through email for future opportunities. Please send you resume at showing your interest and capabilities. .