Ward Clerk - Health Records

NHS Greater Glasgow and Clyde (NHSGGC) is one of the largest healthcare systems in the United Kingdom, employing approximately 40,000 staff across a wide range of clinical and non-clinical professions and roles. We deliver acute hospital, primary, community and mental health services to a population of over 1.15 million people, and to a wider population of 2.2 million when regional and national services are included. The Role To support effective clinical care by providing an efficient Health Records service to patients in a ward environment. To ensure patient's health records are administered and processed accurately and remain confidential. The post holder will provide cover in multiple wards as and when required. The post holder will be expected to undertake all duties such as reception of patients, answering telephone, appointment booking and maintaining demographic information on the patient management system. Please note this is a GGC wide post and can be moved to any location, however initial base will be Gartnavel General Hospital. This role does not meet the eligibility criteria for a Skilled Worker visa or a Heath and Care Worker visa. NHS Greater Glasgow and Clyde (NHSGGC) is unable to provide candidates or employees with a Certificate of Sponsorship (COS). Duration, Location, and Working Pattern: Full-time position (36 hours per week)Permanent ContractThe shift pattern for this post will be Monday & Tuesday, 08:00-15:15 (30 min lunch)Based in Gartnavel General Hospital, G12 0YN Key Responsibilities Welcome patients, relatives and visitors via the door entry buzzer system (where available) directing them to ward bedrooms ensuring that security, health and safety and infection control measures are understood and adhered to.Answer ward telephone calls taking/relaying messages for multidisciplinary team members.Provide information concerning the condition of patients to relatives as directed by nursing staff.Admit, discharge and transfer patients on TrakCare computerised Patient Management System (TrakCare).Crosscheck bed census white board against TrakCare.Pre-admit patients on TrakCare.Generates stock and non stock orders as directed by nursing staff using the PECOS system. Knowledge, training, qualifications and/or experience required to do the job: Knowledge required to undertake the role will be established through relevant in-house training relating to processes and procedures, TrakCare patient information system and stock ordering system with expectation of performing at a fully competent level within a specific time period (tbc).Previous clerical/reception experience.Previous experience of working with the general public in a customer service environment.Good organisational and communication skills.Keyboard skills.Proficient use of computer systems. What We Offer We offer a wide range of supportive policies designed to enhance your employee journey, including a comprehensive Employee Assistance Programme, Cycle to Work Scheme, bursary scheme and extensive learning and development opportunities. As an NHS Scotland employee, you will be entitled to: A minimum of 27 days annual leave, increasing with length of service, plus public holidaysMembership of the NHS Pension Scheme, including life insurance benefitsDevelopment opportunities including study bursaries, e-learning and classroom-based coursesEnhanced pay for working public holidaysNHS discounts on a wide range of goods and servicesConfidential employee support and assistance, including counselling and psychological therapies Interested If you would like to find out more, we would love to hear from you. For An Informal Discussion, Please Contact Tracey-Anne Pearson, Ward Clerk Supervisor, On 0141 211 9841 or email [HIDDEN TEXT] Details on how to contact the Recruitment Service and the Recruitment Process: Information for candidates This post may close early to the volume of response. Please submit your application form as soon as possible. Due to the volume of applications that we receive, we will not be able to provide shortlisting feedback. From 1 April 2026, the Agenda for Change full-time working week will reduce from 37 hours to 36 hours. Part-time working hours will be reduced on a pro-rata basis. A corresponding increase in the hourly rate will apply, ensuring that overall pay remains unchanged. NHS Greater Glasgow and Clyde (NHSGGC) recognises the importance of work-life balance and is committed to offering a range of flexible working options where service needs allow. For roles where less than full-time hours can be accommodated, and where the tenure is listed as various, we encourage applications from individuals seeking flexible working arrangements. Flexible working will be included as a topic for discussion during the recruitment process. NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We are committed to promoting equality, diversity and inclusion and are