Personal Office Assistant

Job Title: Executive Assistant to the Director of Company. Location: Surat, Gujarat Employment Type: Full-time About Us: We are a fast-growing organization serving high-net-worth individuals (HNI) and working with multiple third-party business associates. We value discretion, efficiency, and proactive problem-solving. The Executive Assistant to the Director will act as a trusted partner, ensuring smooth client servicing and helping the founder focus on strategic priorities. Key Responsibilities: Provide direct administrative support to the Founder, managing their daily calendar, appointments, and travel arrangements. Attend high-profile meetings and client interactions to take accurate, confidential key notes and action items; follow up to ensure completion. Serve as primary point of contact for HNI clients on behalf of the Founder, ensuring timely, professional communication and a high-touch client experience. Create, maintain, and organize project files, client records, meeting briefs, and follow-up trackers. Coordinate with third-party business associates, vendors, and service providers to manage deliverables and timelines. Prepare meeting agendas, briefing documents, presentations, and status reports as required. Handle day-to-day activities and ad-hoc requests, proactively resolving issues and anticipating the Founders needs. Manage domestic travel logistics; willingness to travel 34 days per month for client visits or meetings. Maintain strict confidentiality and exercise sound judgment on sensitive matters. Use productivity tools and AI-assisted applications to streamline workflows, automate routine tasks, and improve efficiency. Preferred Qualifications: Bachelors degree or equivalent experience. fresher or 1+ years experience supporting senior executives, ideally in client-facing or HNI-service environments. Strong written and verbal communication skills; professional telephone and email etiquette. Excellent organizational and time-management abilities, with attention to detail and the ability to prioritize under pressure. Above-average computer skills: proficiency with MS Office (Word, Excel, PowerPoint), Google Workspace, calendar tools (e.g., Google Calendar, Outlook), and basic CRM familiarity. Familiarity with AI tools and automation platforms (e.g., ChatGPT, Copilot, Zapier, Notion AI) is an added advantage. Comfortable traveling and flexible to work occasional extended hours when needed. High level of integrity, discretion, and client-first mindset. Key Competencies: Proactive problem solver and quick learner. Strong interpersonal skills and ability to build rapport with HNI clients and external partners. Exceptional note-taking and summarization skills; ability to convert meeting notes into clear action plans. Adaptable, calm under pressure, and resourceful. Compensation & Benefits: Competitive salary, commensurate with experience. Travel reimbursement or allowance for business travel. Opportunities for professional development and exposure to senior leadership. .