Human Resources Executive

Work Location- Koregaon Bhima, Pune, Maharashtra, 412216 Experience: 3+ years Position SummaryKey Requirement The ideal candidate should be a hands-on HR professional who can identify and hire the right people for Company, manage the complete employee documentation and onboarding process, and ensure that basic HR and statutory requirements are properly followed. We are looking for a proactive, responsible and system-oriented HR professional to establish and manage the HR function for its growing manufacturing facility. The primary responsibility will be to hire the right people, manage employee documentation and lifecycle processes, and ensure basic statutory compliance. The role will also involve developing structured HR systems and processes as the organization grows. 1. Recruitment & Talent AcquisitionManage end-to-end recruitment for technical, production, quality, maintenance, engineering, administration and support positions.Understand manpower requirements in coordination with department heads.Source, screen and shortlist suitable candidates through various channels and recruitment agencies.Conduct preliminary HR interviews and coordinate technical/management interviews.Manage salary discussions, selection, reference checks and joining coordination.Maintain an organized candidate database and recruitment records.2. Employee Documentation & HR OperationsPrepare and issue offer letters, appointment letters and other employment-related documents.Complete joining formalities and maintain accurate employee personnel files.Maintain employee records, attendance, leave, shift and other HR information.Manage employee lifecycle processes including onboarding, induction, probation, confirmation, transfers and exits.Maintain confidentiality and proper control of employee information.3. Labour Law & Statutory ComplianceHave a basic working understanding of Indian labour laws and applicable Maharashtra labour regulations.Coordinate compliance relating to PF, ESIC, Professional Tax, wages, working hours, leave and other applicable statutory requirements.Maintain required HR/statutory records and documentation.Coordinate with external HR/payroll/labour-law consultants wherever required.Support statutory, customer, ISO and IATF-related audits.4. HR Systems & DocumentationDevelop and maintain HR policies, SOPs, employee formats, checklists and workflows.Establish a structured HR documentation and record-management system.Prepare and maintain Job Descriptions, KRAs and basic employee performance records.Develop systems for probation tracking, appraisals, training and employee competency records.Maintain digital HR records and ensure documentation is complete and up to date.5. Payroll & Attendance CoordinationMaintain attendance, leave and shift records.Coordinate monthly payroll processing and verify salary inputs.Verify overtime, incentives, deductions, reimbursements and other payroll-related information.Coordinate employee full & final settlements.6. HR AdministrationCoordinate employee welfare activities, uniforms, ID cards and joining kits.Coordinate with administration, housekeeping, security and other support functions.Prepare basic HR MIS and management reports.Coordinate with internal departments and external vendors/consultants on HR-related matters.7. Performance & Employee DevelopmentSupport implementation of KRA/KPI and performance appraisal systems.Coordinate employee training and maintain training records and competency matrices.Support employee engagement and grievance-handling processes.Assist management in maintaining a professional, disciplined and positive work environment.8. Quality & Management SystemsSupport HR-related documentation and requirements under ISO/IATF 16949 and company management systems.Participate in internal and external audits and ensure HR records are maintained as required.Support continuous improvement of HR processes and systems.Preferred Candidate ProfileGraduate / MBA / PG in Human Resources or a related field.38 years of HR experience, preferably in manufacturing, automotive or engineering industries.Strong hands-on experience in recruitment and employee documentation.Good understanding of offer letters, appointment letters, joining formalities and employee records.Basic working knowledge of Indian labour laws and Maharashtra-specific statutory requirements. Experience with PF, ESIC, Professional Tax and payroll coordination.Familiarity with HRMS/ERP systems and MS Office/Excel.Exposure to ISO/IATF documentation will be an advantage. Personal AttributesHigh integrity and confidentiality.Strong ownership and accountability.Systematic, disciplined and process-oriented.Excellent communication and interpersonal skills.Strong planning, coordination and documentation abilities.Ability to work independently and take initiative.Comfortable working in a fast-growing manufacturing environment.Willingness to take on broader HR and administrative responsibilities as the .