Accounts Executive Audit & Administration

Position: Accounts Executive Audit & Administration Department: Finance / Administration Experience: 13 Years Location: Umargaon, Gujarat Reporting To: Accounts Head Key Responsibilities1. Accounts & Documentation Support Verify petty cash, bills, vouchers and supporting documents.Ensure proper documentation and records are maintained.Assist the Accounts team in reconciliation, documentation and other routine finance-related activities.Support the Accounts Head in providing required documents and information during audits.2. Audit & Verification Conduct regular physical verification of cash, stationery, inventory, assets and other assigned items.Identify shortages, damages, unauthorized usage, incorrect records or other discrepancies.Maintain audit checklists, verification records and observation reports.Report discrepancies to the Accounts Head and follow up for corrective action.Maintain proper documentation and evidence for audit observations and closures.3. Asset Management Maintain the company asset register with asset details, identification numbers, locations and employee/department allocation.Ensure proper asset tagging/labeling and verify physical assets periodically.Track asset movement, transfer, repair, replacement and disposal.Identify missing, damaged or untagged assets and report the same to management.Maintain supporting documents related to assets.4. Infrastructure Management Monitor company office/factory infrastructure, including furniture, electrical items, fixtures, equipment and other facility-related assets.Maintain records of infrastructure items, installations, repairs, replacements and maintenance.Identify infrastructure-related requirements, damages or deficiencies and coordinate for timely resolution.Maintain documentation related to infrastructure work, repairs and service activities.5. AMC & Renewal Management Maintain an updated AMC tracker for equipment, electrical systems, facilities, services and other applicable items.Track AMC expiry dates and ensure timely follow-up for renewal.Coordinate with vendors and concerned departments for AMC renewal, quotations, agreements, invoices and related documentation.Maintain complete AMC records and renewal documents.Escalate upcoming expiries and pending renewals to the Accounts Head/Management.6. Coordination & Follow-up Coordinate with Accounts, Admin, Maintenance, Stores and vendors for resolution of identified issues.Follow up on pending corrective actions, repairs, asset-related issues and AMC renewals.Ensure proper closure and documentation of all assigned observations and actions.7. MIS & Reporting Prepare regular audit, asset, infrastructure and AMC reports.Maintain trackers for assets, infrastructure issues, AMC expiry/renewal and audit observations.Provide timely updates and reports to the Accounts Head.Ensure all records and documents are updated and properly maintained.Required Skills Basic knowledge of MS Excel and documentation.Understanding of basic accounting documents, bills, vouchers and expense records.Good understanding of audit, physical verification, asset management and inventory checking.Knowledge of asset tagging, infrastructure documentation and AMC tracking.Strong attention to detail and observation skills.Good documentation, communication and reporting skills.Strong follow-up and coordination skills.Proactive approach with the ability to identify discrepancies and escalate issues on time.Qualification B.Com / BBA / M.Com / MBA Finance or equivalent. Candidates with experience in Accounts, Audit, Administration, Inventory, Asset Management, Infrastructure Management or AMC Coordination will be preferred. Compensation: 20,000.00 - 25,000.00 per month Benefits: Paid sick timeProvident FundWork Location: In person .