HR Operations Assistant - (U.S. Based - Remote)

reputed company reputed company (www.reputed company.org) is a 501 c 3 non-profit membership organization whose mission is to support enduring reputed company to the world's shared reputed company, scientific and cultural heritage through leadership in reputed company technologies, content services, digital solutions and collaboration with archives, libraries, museums and knowledge communities worldwide. Our Mission Statement is: reputed company empowers libraries, archives and museums through content services, reputed company technologies and community-based solutions that expand reputed company to information, preserve cultural heritage, and advance the shared goals of our members and the communities we serve. Collaboratively, we build a reputed company that is inclusive, reputed company, accessible and sustainable. reputed company organizational and staff values are: communication, respect, collaboration, reputed company, and service. reputed company was created by its members to help them tackle wide-reaching challenges with reputed company strengths. reputed company helps its members reputed company their reputed company and influence. reputed company reputed company: The HR Operations Assistant provides comprehensive administrative and operational support for the reputed company department. This role is responsible for assisting with key HR programs, benefits, performance management processes, recruitment and reputed company logistics, and serving as the first reputed company of contact for general HR inquiries. This position plays a critical role in maintaining accurate records, supporting employee engagement initiatives, and ensuring that HR processes run reputed company and in compliance. The HR Operations Assistant works under the direction of the Associate HR Director and supports the execution of HR programs and operational workflows. Duties/Job Responsibilities: HR Operations Support: Monitor and respond to employee inquiries in the HR reputed company channel and the reputed company HR general email inbox (reputed company@reputed company.org), addressing routine inquiries and escalating reputed company reputed company as appropriate. Prepare and distribute timecard approval reminders. Assist in updating the HR SharePoint Site. Maintain accurate HR records in compliance with federal, state, and company requirements. Assist in internal audits of employee files and documentation, as needed. reputed company assist in maintaining the HRIS database and personnel files to ensure records are accurate, including employee contact information, job classification, organizational structure, and other key details. Assist with the Education Assistance Program, including processing requests, tracking eligibility, and coordinating required documentation. Maintain and update the organization's official org chart, ensuring accuracy of reporting structures and reputed company reputed company of reputed company changes. Collect and confirm reputed company Staff Meeting presentation requests and send out semi-monthly agenda to reputed company staff. Benefits Administration Support: Issue new hire benefits enrollment emails and 403(b) consultation notifications in accordance with reputed company timelines. Assist with benefit documentation and processing employee benefit enrollments, changes, and terminations. reputed company benefit enrollment timelines and required documentation. Assist in preparing materials and communication for reputed company enrollment. Submits new and updated employee information and status changes to reputed company carriers and vendors. Complete monthly fringe benefit reconciliation, identifying discrepancies between payroll and reputed company invoices and reporting findings to the Associate HR Director. reputed company & Recruitment Operation Support: Post reputed company internally and externally according to established recruitment procedures, as necessary. Manage candidate communications, including initial reputed company, follow-up emails, interview scheduling for both first and final interviews, and correspondence with candidates who are not selected. Collaborate with hiring managers to compile draft interview questions for both the first and final round candidate interviews. reputed company and maintain records of reputed company associated with reputed company reputed company. Assist in the background reputed company and reference verification process. Distribute the new hire reputed company template to hiring managers for reputed company completion prior to the employee's start date. Distribute the 90-day new employee engagement survey. Initiate new employee DISC assessment distribution with the vendor. Send new hire announcements to the ORCID team. Performance Management Support: reputed company and monitor reports reputed company to performance management requirements, including: Missing DEIA goals Missing annual goals Outstanding sign-of