Purchase & Stores Assistant

Position Title: Purchase & Stores Assistant Department: Purchase & Stores Reports To: Operations Head, Direct Reports: None (individual contributor role) Location: Plant / Works Employment Type: Full-time Key Responsibilities Customer Material Coordination (Job-Work Receipt) Coordinate with customers/transporters for timely receipt of components/material sent for job-work. Verify incoming material against delivery challans/purchase orders; check for shortages or damages. Ensure timely GRN (Goods Receipt Note) and documentation for customer-supplied material. Purchase of Consumables Raise purchase requisitions and place orders for paints, chemicals, and other consumables based on production needs and stock levels. Obtain vendor quotations and support the Purchase Head on pricing and delivery negotiations. Track open purchase orders and follow up with vendors to avoid stock-outs or line stoppages. Stores Management Maintain stores on a FIFO (First-In-First-Out) basis for both customer material and consumables. Ensure proper stacking, labeling, and identification of stock. Conduct periodic physical stock verification/reconciliation against records and report discrepancies. Maintain minimum/maximum stock levels and raise timely replenishment requests. Safety & Hazardous Material Handling Ensure safe storage and handling of hazardous materials (paints, thinners, chemicals) as per safety norms labeling, segregation, MSDS availability, and fire safety. Maintain records of hazardous material stock and ensure proper disposal of waste/empty containers as per applicable norms. Support periodic safety checks of the stores area and flag gaps to management. Documentation & MIS Maintain accurate purchase and stores records GRNs, stock registers, and issue/consumption records. Prepare basic MIS reports in Excel (stock status, consumption trends, pending POs, purchase cost tracking) for management review. Support month-end stock reconciliation and reporting. Coordination Coordinate with production/dispatch on material availability and consumption planning. Coordinate with accounts on invoice/GRN matching and vendor payment follow-up as needed. Education & Experience Graduate / Diploma in any discipline; commerce, mechanical, or industrial background preferred. 4-5 years of experience in a purchase/stores role, preferably in a manufacturing or automotive component environment. Experience handling hazardous/chemical material storage is an advantage. Key Skills & Competencies Good working knowledge of MS Excel (data entry, basic formulas, stock trackers, MIS reports). Basic understanding of inventory management practices (FIFO, stock reconciliation). Awareness of safety practices for hazardous material storage and handling. Exposure to any ERP/inventory software is an added advantage. Good coordination and communication skills to deal with customers, vendors, and internal teams. Detail-oriented, organized, and accountable for accurate records. Other Requirements Willingness to be based full-time at the plant. Age: typically 2230 years (indicative; not a strict cut-off). This is a junior assistant-level role compensation and seniority are set accordingly. .