Assistant Human Resource Manager

Job Summary We are looking for an experienced and organised Assistant to the HR Manager to support the HR Manager in managing day-to-day HR operations at our Chikhli manufacturing facility. The role will involve handling HR operations, HRMS management, employee records, attendance and leave management, payroll coordination, recruitment support, onboarding, employee engagement and HR documentation. The ideal candidate should have 45 years of relevant HR experience, strong hands-on knowledge of HRMS, and preferably experience working in an FMCG, manufacturing or plant environment. Key Responsibilities HR Operations Assist the HR Manager in managing day-to-day HR operations and employee-related activities. Maintain accurate and up-to-date employee records and documentation. Ensure smooth implementation of HR policies, processes and procedures. Handle employee queries related to HR policies, attendance, leave, payroll and other HR matters. Coordinate with various departments regarding employee-related requirements. Maintain confidentiality of employee and organisational information. HRMS Management Manage and maintain employee information in the company's HRMS. Ensure accurate and timely updating of employee records, joining details, transfers, promotions and exits. Manage attendance, leave and employee-related data through the HRMS. Generate HRMS reports and MIS as required by the HR Manager and management. Identify and resolve discrepancies in HRMS data. Support implementation, configuration or process improvements related to HRMS. Coordinate with the HRMS/technology vendor whenever technical issues arise. Attendance & Leave Management Monitor daily employee attendance and absenteeism. Maintain attendance records for employees and coordinate with department heads for discrepancies. Manage leave applications and maintain accurate leave balances. Prepare attendance-related reports for payroll processing. Track late coming, absenteeism and other attendance-related matters. Coordinate with the HR Manager on employee attendance issues. Payroll Coordination Coordinate with Accounts/Finance for monthly payroll processing. Provide accurate attendance, leave, overtime, incentives and employee master data for payroll. Verify payroll inputs and identify discrepancies before processing. Maintain payroll-related documentation and records. Assist with employee salary and payroll-related queries. Recruitment & Onboarding Support the HR Manager with recruitment activities for various plant and corporate positions. Coordinate with recruitment agencies and job portals where required. Screen candidates and schedule interviews. Coordinate interview processes with hiring managers. Prepare and maintain recruitment trackers. Coordinate documentation and joining formalities for new employees. Ensure timely completion of onboarding and induction processes. Maintain employee personnel files and joining documentation. Employee Engagement & Relations Assist in organising employee engagement activities and events. Support the HR Manager in addressing employee concerns and grievances. Maintain positive employee relations across departments. Assist in conducting employee feedback and engagement initiatives. Support communication of HR policies, announcements and company initiatives. Compliance & Documentation Maintain statutory and HR-related records and documentation. Assist the HR Manager in ensuring compliance with applicable labour and employment requirements. Maintain employee files, appointment letters, confirmations, transfers and exit documentation. Support internal HR audits and inspections. Coordinate with relevant departments for required statutory and employee records. Performance Management Assist in coordinating performance appraisal and review processes. Maintain performance-related employee records. Follow up with department heads regarding appraisal documentation and timelines. Support confirmation and probation-related processes. Exit & Full & Final Process Coordinate employee resignation and exit formalities. Conduct/coordinate exit interviews where required. Ensure completion of clearance and handover processes. Coordinate with Accounts for full and final settlement. Update employee separation details in the HRMS. Maintain accurate records of employee exits. HR MIS & Reporting Prepare regular HR reports and MIS covering: Headcount Attendance Absenteeism Attrition Recruitment status New joiners Employee exits Leave utilisation Payroll inputs Overtime HRMS data Employee movement Provide accurate and timely reports to the HR Manager and management. Required Qualifications Bachelor's degree in Human Resources, Business Administration, Commerce or a related field. MBA/PGDM in HR will be an advantage. 45 years of relevant HR experience. Strong hands-on experience with HRMS is mandatory. Good knowledge of HR operations and employee lifecycle management. Experience with attendance and leave management .