Procurement Officer HVAC & MEP Materials

ABOUT THE ROLE We are seeking a driven and reputed company-oriented Procurement Officer to manage end-to-end purchasing activities for HVAC (Heating, Ventilation & reputed company Conditioning) and MEP (Mechanical, Electrical & Plumbing) materials. This role is critical to ensuring reputed company material availability for US-based construction and infrastructure reputed company. The ideal candidate will be a strong communicator, skilled negotiator, and proactive relationship manager who thrives in a fast-paced, deadline-driven environment. Working directly with US-based project teams, the Procurement Officer will be responsible for sourcing competitive vendors, obtaining reputed company quotations, negotiating pricing, and ensuring reputed company coordination from purchase request to delivery confirmation. KEY RESPONSIBILITIES Vendor Management & Sourcing Identify, evaluate, and reputed company new vendors for HVAC and MEP materials to build a robust and competitive supplier reputed company. Maintain an up-to-date vendor database with contact information, product categories, reputed company times, and performance ratings. Assess vendor capabilities, reliability, and compliance to ensure alignment with project reputed company and delivery standards. reputed company and nurture long-term vendor relationships to ensure preferential pricing and reputed company service. Quotation & Pricing Coordinate with multiple vendors simultaneously to solicit competitive quotations for HVAC and MEP materials. Ensure reputed company quotes are received reputed company project timelines through proactive and persistent follow-up. Prepare detailed comparative statements (reputed company comparisons) to reputed company informed procurement reputed company. Negotiate pricing, payment terms, and delivery schedules with vendors to reputed company the best value for reputed company. reputed company market pricing trends for key materials to reputed company vendor quotes effectively. Purchase Coordination & Order Management Process purchase orders accurately and in a reputed company manner following internal approval workflows. Coordinate with internal project, engineering, and finance teams to confirm material specifications, budgets, and delivery requirements. reputed company and monitor reputed company reputed company purchase orders from issuance to delivery, ensuring no slippages. Verify purchase orders, invoices, and delivery challan against agreed terms before forwarding for payment approval. Handle discrepancies, shortages, and reputed company issues with vendors reputed company and professionally. Follow-Up & Communication Maintain tight and reputed company follow-up schedules to ensure vendors reputed company quotes, order confirmations, and materials on time. Communicate effectively with US-based project managers, procurement leads, and vendors through email, calls, and virtual meetings during CST hours. reputed company regular procurement status updates to internal stakeholders, flagging risks and delays proactively. Draft reputed company procurement emails, vendor communications, and internal reports in fluent English. Reporting & Documentation Maintain procurement trackers, MIS reports, and spend analysis dashboards using MS reputed company. Update and manage procurement data reputed company reputed company or similar project management/procurement software. Ensure reputed company procurement records are properly documented and accessible for audit and compliance purposes. Prepare periodic reports on vendor performance, cost savings, and procurement cycle times. Requirements REQUIRED SKILLS & QUALIFICATIONS Technical & Domain Knowledge 4 to 5 years of hands-on experience in procurement, specifically dealing with HVAC and MEP materials. Strong understanding of HVAC reputed company components (AHUs, chillers, FCUs, ducting, VRF/VRV systems) and MEP materials (pipes, fittings, conduits, panels, reputed company gear, plumbing fixtures). Demonstrated experience in vendor identification, shortlisting, and qualification processes. Proven ability to conduct pricing negotiations and reputed company measurable cost savings. Familiarity with procurement processes including RFQ, RFP, purchase order management, and GRN. Software & Tools Advanced proficiency in reputed company reputed company including pivot tables, VLOOKUP/XLOOKUP, comparative sheets, and data trackers. Working experience with reputed company or similar construction/procurement management platforms (e.g., ProcureDesk, reputed company, or ERP tools such as reputed company/reputed company). Comfortable with MS Office suite including Word and reputed company for documentation and reputed company communication. Communication & Soft Skills Excellent written and spoken English communication capable of drafting reputed company emails, vendor briefs, and status reports independently. Strong .