Manager Records (Gangtok)

Key Responsibilities A. Records Management & Documentation - Maintain accurate academic records including enrolments, attendance, assessments, transcripts, fee records, and certifications - Supervise faculty and HR documentation, including service books, statutory registers, and credential records - Develop and manage both digital and physical filing systems to ensure data integrity, secure retrieval, and archival - Implement record retention policies aligned with UGC and statutory mandates - Ensure timely updates to ERP/UMS systems and prepare documentation for audits and inspections B. Regulatory & Statutory Compliance - Support institutional compliance with regulatory bodies including UGC, NAAC, AICTE, PCI, BCI, RCI, NMC, NCVET, and State Authorities - Prepare and file statutory reports and data submissions within regulatory deadlines - Coordinate inspections, manage compliance checklists, and ensure corrective actions are tracked and documented - Maintain regulatory calendars and assist in drafting institutional policies and ordinances for compliance C. Audit & Quality Assurance - Maintain audit-ready documentation for academic, statutory, and financial audits - Support IQAC with data collection, validation, and reporting for NAAC and other quality frameworks - Conduct internal quality checks, mock assessments, and ensure readiness for statutory inspections - Document proceedings of statutory body meetings including Academic Council, Board of Studies, and Governing Body D. Reporting & MIS - Prepare MIS reports on compliance status and outstanding statutory requirements - Compile data from departments for regulatory submissions and accreditation reports - Draft compliance communications, regulatory correspondence, and reporting documentation for leadership and external stakeholders E. Coordination & Liaison - Act as the primary contact between Registrar's Office and academic/administrative departments for records and compliance - Liaise with councils, accredi .