Purchase Executive/ Purchase Manager- Real Estate Projects

About the Role We are looking for a Purchase Executive Real Estate Projects to manage and coordinate the procurement of materials, services and project-related requirements across multiple real estate projects. The candidate will be responsible for vendor coordination, obtaining quotations, purchase order processing, price comparison, purchase documentation and ensuring timely availability of materials while maintaining cost control and procurement discipline. Key Responsibilities 1. Procurement & Purchase Management Handle day-to-day procurement requirements for multiple real estate projects. Coordinate with project/site teams to understand material and service requirements. Obtain and evaluate quotations from various suppliers and vendors. Prepare comparative statements (rate comparisons) and assist management in vendor selection. Negotiate prices, payment terms, delivery schedules and other commercial terms with vendors. Prepare and process Purchase Orders (POs) and Work Orders as per approved requirements. Follow up with vendors to ensure timely delivery of materials and services. Coordinate with site teams and stores to ensure materials are received as per specifications and requirements. Monitor pending purchase orders and undelivered materials. 2. Vendor Management Identify and develop relationships with reliable suppliers and contractors. Maintain an updated vendor database including rates, contact details, GST details, payment terms and other relevant information. Obtain and verify vendor documents such as GST registration, PAN, bank details and other statutory documents. Maintain vendor performance records based on price, quality, delivery and service. Assist in periodic evaluation and empanelment of vendors. 3. Cost & Commercial Control Track material and service rates across different projects. Monitor price variations and identify opportunities for cost savings. Maintain project-wise purchase and cost reports. Compare actual purchase rates against approved budgets, previous rates and negotiated rates. Highlight significant price variations to the Finance/Management team. Assist in maintaining a project-wise procurement budget and commitment report. 4. Tally & Documentation Enter and maintain purchase-related data in Tally ERP / Tally Prime. Coordinate with the Accounts team for matching of Purchase Orders, Goods Receipt Notes (GRNs), invoices and payments. Assist in Purchase Order GRN Invoice reconciliation. Verify basic invoice details including vendor name, GSTIN, quantity, rate, taxes and PO reference before forwarding invoices to Accounts. Ensure proper documentation and filing of purchase records. 5. MIS & Excel Reporting Prepare regular purchase MIS reports for management. Maintain project-wise and vendor-wise purchase data in Excel. Develop and maintain Excel-based procurement trackers and dashboards. Use Pivot Tables, XLOOKUP/VLOOKUP, SUMIFS, IF formulas, conditional formatting and other advanced Excel functions for analysis and reporting. Identify discrepancies between procurement data, site records and accounting records. Key Skills Required 23 years of relevant experience, preferably with a real estate developer or construction company. Good understanding of construction and real estate procurement processes. Working knowledge of Tally ERP / Tally Prime. Excellent knowledge of MS Excel is essential. Strong skills in: o Pivot Tables o XLOOKUP / VLOOKUP o SUMIFS / COUNTIFS o IF formulas o Conditional formatting o Data sorting and filtering o MIS preparation o Comparative statements Good understanding of GST and basic purchase documentation. Good negotiation and vendor coordination skills. Strong numerical and analytical ability. Good written and verbal communication skills. Strong attention to detail and ability to work with large volumes of data. Preferred Experience Candidates who have worked with a real estate developer/construction company having multiple on going projects will be preferred. Experience in procurement of the following will be an added advantage: Civil construction materials Steel and cement Electrical materials Plumbing materials Tiles, sanitaryware and fittings Hardware and building materials Finishing materials Site consumables Contractors and project-related services Ideal Candidate Profile The ideal candidate should be commercially aware, analytical and highly organised, with the ability to handle procurement requirements across multiple projects simultaneously. The candidate should not be limited to preparing Purchase Orders but should be capable of tracking the complete procurement cycle from requirement generation and quotation collection to negotiation, PO issuance, delivery, documentation and reconciliation. The ability to work extensively on Excel and analyse .