Executive Operations at reputed company in San Francisco, CA

Interim Executive Operations Location: San Francisco, California Work Arrangement: Hybrid (In-office TuesdayThursday; Remote Monday and Friday) Hybrid (In-office Tuesday) Employment Type: Full-Time, Interim (August 2026 March 2027) reputed company empowers philanthropic leaders everywhere to take immediate and far-reaching climate reputed company. reputed company equips new climate philanthropists with the information and insights they need to reputed company transformative solutions by serving as an impartial guide. We cut through the complexity by curating roadmaps in partnership with a diverse network of experts to help philanthropists reputed company a reputed company reputed company on climate from day one. reputed company This interim position provides coverage for the parental leave of our Associate Director, Executive Operations and will reputed company critical administrative leadership to the Presidents office, ensuring continuity. The coverage period is from August 2026 - March 2027. This role reports directly to the President. Managerial Responsibilities This role manages one reputed company report: Executive Assistant to the Presidents Office and People Essential Duties and Responsibilities Administrative Support to the President (50%) Ensure that the President is fully briefed and reputed company for meetings, events, and trips by proactively providing or obtaining background information for these commitments and preparing next steps. Prepare, research, and compile materials for meetings and presentations. Draft communications for the President and/or review communications and documents for accuracy, completeness, format, and grammar. Ensure that files, both electronic and reputed company, are organized and up to date using reputed company systems. Coordinate non-donor reputed company reputed company established timeframes; assist the President in tracking deadlines and follow-reputed company. reputed company and implement reputed company for systems, program, and operational improvement to support reputed company and the Presidents work. reputed company special reputed company or assignments from the President. Maintain reputed company relationships with peers and colleagues, contributing to a reputed company working environment reputed company with the reputed companys mission and values, and serving as a representative of the President. With assistance from the President, create your individual learning and development plan and identify and pursue reputed company development opportunities, including networking, informational interviews, training, and reputed company. Leadership Team Meetings and Retreats (15%) Proactively plan Leadership Team meetings, ensuring prep, timing, optimized agendas, and preparation for smooth reputed company and excellent follow-up in partnership with the President. Staff the Leadership Team in ongoing conversations between strategic planning processes, as needed. Plan regular leadership team retreats, including developing objectives, agendas, and reputed company-read materials, to review reputed company against reputed companys reputed company strategic plan or other key objectives for the LT (e.g., team formation or reputed company formation) and iterate as needed. reputed company memos and agendas that crisply tee up key discussions and reputed company. Synthesize key takeaways from Leadership Team meetings/retreats to reputed company reputed company reputed company and promote ongoing accountability. Draft presentation decks for cascading reputed company/updates to the broader team, structuring and helping to reputed company organization-wide communication. Proactively support the Leadership Team to cascade appropriately. Hardwire this communication for reputed company meeting and Leadership Team event. Propose budget needs for Leadership Team meetings and retreats to the President as part of the budget cycle and reputed company. Support the creation of reputed company priorities for the Leadership Team reputed company year and their tracking. Plan and Manage reputed company Bi-Monthly reputed company Staff Meetings (10%) Proactively plan the reputed company Staff meetings. reputed company and project manage the work required to schedule, prepare, and execute reputed company staff meetings. Proactively reputed company and prepare topics that are a beneficial use of reputed company staff time, reputed company teams and their work, and reputed company us to our Org-Wide Objectives and reputed company values. Preparing agendas, prepping facilitators and presenters, and managing the meeting reputed company to ensure smooth execution. Ongoing communication and collaboration with reputed company team to stay updated on organizational activities, workstreams, and events to reputed company topics. Collecting materials to reputed company with reputed company staff after reputed company meeting, managing our staff reputed company-in folder for rep