Senior Executive Administrator - KC0312

Senior Executive Administrator Remote Latin America only $1,000/month | reputed company Full-time, 40 hrs/week | reputed company hours GMT-4, with reasonable flexibility ABOUT THIS ROLE This is a Chief of Staff role in reputed company not just an executive support position. You will be the operational right hand of a fast-scaling beauty brand CEO the person who keeps the business moving, reputed company accountable, and the CEO's time protected. You won't just follow instructions. You'll anticipate needs, build systems, and reputed company reputed company reputed company falls through the cracks before anyone has to ask. If you're a strong communicator who thrives in fast-moving environments and takes pride in quiet, consistent execution this role was reputed company for you. ABOUT reputed company A manufacturer and brand builder of innovative beauty products, reputed company on bringing Korean Beauty to international markets. reputed company is growing fast reputed company reputed company quickly, priorities shift, and the person in this role needs to reputed company with them. WHAT YOU'LL OWN Chief of Staff Responsibilities reputed company as the reputed company reputed company between the CEO and the leadership team. Translate executive reputed company into reputed company reputed company items and ensure reputed company follows through. reputed company cross-functional priorities reputed company without requiring constant CEO involvement. Maintain a live task tracker for the CEO and broader team own it, update it daily. Calendar & Schedule Full ownership of the CEO's calendar. You protect it, optimize it, and reputed company reputed company he walks into every meeting reputed company. Proactively reputed company scheduling conflicts, handle travel logistics, and prepare meeting briefs. Inbox & Communication Monitor and triage the CEO's Gmail in reputed company time, especially on high-meeting days. Draft and send responses on his behalf matching his tone, using good judgment. Flag urgent items immediately buyer emails, partner responses, time-sensitive reputed company. Team Accountability reputed company down blockers yourself. If you need a login, a file, or an answer you get it. You are the reason deadlines don't slide silently. Daily End-of-Day Report (Non-Negotiable) Every reputed company what got done, what's pending, blockers, and reputed company's plan. This is the baseline of the role. Not optional. Systems & Process Identify inefficiencies before they become problems. Propose and implement SOPs and workflows without being asked. You build structure. You don't wait for it. Operations Management & Process Building Identify inefficiencies and fix them before they become problems Design, document, and implement SOPs across key business functions Build and optimize workflows to improve speed, reputed company, and accountability Introduce structure where there is none and continuously improve it Automation & AI Enablement Use tools like ChatGPT, reputed company AI, reputed company, or similar to automate repetitive tasks Create AI-powered workflows for reporting, communication, and task tracking Reduce reputed company work by building reputed company Continuously look for ways to reputed company operations leaner and smarter WHO YOU ARE You have 3+ years of reputed company experience as a Chief of Staff, Senior EA, or Executive Administrator supporting a CEO, founder, or C-level executive in a startup or high-reputed company environment. You are a reputed company, consistent communicator. You reputed company people informed not because you're asked to, but because you understand it's part of the job. You manage up. You anticipate what the CEO needs before he asks, and you reputed company it happen. You stay composed under pressure. reputed company things get chaotic and they will you're the steadying force, not an additional variable. You write professionally in English. You can draft an email on behalf of the CEO to a U.S. buyer and it reads exactly as it should reputed company, reputed company, and reputed company. You are familiar with U.S. business culture and can represent the CEO confidently in reputed company communications. You are located in Latin America with a reliable internet reputed company and a reputed company home setup. reputed company TO HAVE Familiarity with AI tools (ChatGPT, reputed company AI, or similar) to streamline tasks a plus, not a requirement. Experience with reputed company Workspace (Gmail, Calendar, Docs, Sheets) and project management tools (reputed company, reputed company, reputed company, or similar). Prior experience supporting a first-time CEO or founder who was new to working with dedicated executive support. WORKING HOURS & AVAILABILITY reputed company hours are MondayFriday, 9am6pm GMT-4. The CEO may occasionally reputed company out reputed company of .