Administration Manager - Mumbai, India

Job Description Position Title: Administration Manager Location: Mumbai Department: Administration Reporting To: Managing Director Employment Type: Full-time A. Company Overview FoodChain ID is a global leader in food safety, regulatory compliance, and sustainability solutions. We support organizations across the food and agriculture value chain with certification, advisory, and data-driven services that help bring safe, compliant, and sustainable products to market. With teams across the globe, we combine deep technical expertise with practical, market-focused solutions to help customers navigate complex regulatory and certification landscapes. B. Role Overview The Admin Manager will be responsible for managing end-to-end administrative operations for FoodChain ID India, ensuring efficient facility management, seamless travel coordination, and a high-quality employee experience. The role focuses on creating a safe, productive, and engaging workplace environment while optimizing administrative processes, vendor management, and cost efficiency. C. Key ResponsibilitiesFacility Management: i) Oversee day-to-day office operations including maintenance, housekeeping, security, and utilities ii) Ensure IT and workplace infrastructure (meeting rooms, equipment, etc.) are fully functional iii) Ensure compliance with health, safety, and audit standards (important for certification environment) Vendor & Stakeholder Management: i) Identify, onboard, and manage third-party vendors (facility, travel, event partners) ii) Collaborate with internal stakeholders (HR, Finance, IT) needs for seamless operations iii) Negotiate contracts, AMC, repairs and renewal terms Travel Management: i) Manage end-to-end travel requirements. Coordinate flight bookings, visa processing, hotel accommodation, and local logistics ii) Ensure compliance with company travel policies and optimize travel costs iii) Maintain accurate MIS, travel records, reports, and expense tracking Employee Engagement & Workplace Experience: i) Plan and execute employee engagement programs, events, and team-building activities ii) Support HR in creating a positive workplace culture and employee experience iii) Organize celebrations, recognition initiatives, and wellness programs iv) Coordinate internal communications related to events, policies, and workplace updates v) Manage office ambience initiatives (branding, dcor, festive activities) vi) Support onboarding logistics and employee support services Compliance & Administration: i) Maintain documentation of vendor contracts, agreements, and facility compliance ii) Support all event/audit processes (internal/external) iii) Drive continuous improvement in administrative processes and systems D. Qualifications & ExperienceBachelors degree 3-4 years of experience in Administration / Facilities / Travel ManagementStrong vendor management & negotiation skillsGood communication & stakeholder managementStrong planning, multitasking, and problem-solving skillsKnowledge of compliance and workplace safety standards E. Core CompetenciesExcellent interpersonal and communication skillsExecution-focused and reliableFluent in English with the ability to collaborate effectivelyDetail-oriented, Calm under pressureAbility to work independentlyStrong organizational and multitasking skillsStakeholder managementConfidentiality and integrityPeople-focused with strong service mindset F. Why Join Us Opportunity to work in a globally recognized food certification organizationExposure to regional and global functionsEmployee friendly work environmentCollaborative, values-driven, high energy work environmentCompetitive compensation and growth opportunities .