Corporate Services & Procurement Manager (Office Manager) (Pune)

Role: Corporate Services & Procurement Manager (Office Manager) What will you create and do We are looking for a proactive and high-integrity Corporate Services & Procurement Manager to lead corporate services operations and vendor management at Conversive (SMS Magic) . This role will oversee facilities management, workplace services, travel, events, security, and employee transport while driving strong commercial outcomes through effective procurement and vendor partnerships. You will play a key role in ensuring efficient budget utilization, strong governance, and operational excellence across corporate services. The role requires someone with a strong commercial mindset, negotiation capabilities, and high ethical standards , who treats company budgets with the same care and discipline as personal finances. You will work closely with HR, Finance, IT, and leadership teams to ensure workplace operations run smoothly while maintaining cost efficiency and high service standards. What will qualify you for this role Essential - Strong experience in corporate services, office administration, or facilities management - Proven ability to manage procurement processes, vendor negotiations, and commercial contracts - Strong understanding of budgeting, cost control, and spend governance - Experience managing vendor sourcing, SLAs, rate cards, and contract renewals - Strong operational management capability across facilities, travel, events, and workplace services - Excellent stakeholder management skills with the ability to work cross-functionally with HR, Finance, IT, and leadership teams - High level of integrity, transparency, and compliance with procurement governance - Strong analytical ability and comfort working with Excel / Google Sheets for spend analysis and reporting Desired Skills - Experience managing corporate travel operations and vendor partnerships with hotels and travel providers - Experience handling security operations, visitor management systems, and workplace safety compliance - Exposure to vendor benchmarking, cost optimization strategies, and procurement frameworks - Ability to build structured processes, SOPs, and governance frameworks for corporate services - Strong negotiation and commercial evaluation skills - Experience working in high-growth or startup environments Experience Range - 7+ Years Education Qualification - Bachelors Degree in Business Administration, Operations, Facilities Management, or related fields Key Responsibilities Procurement, Commercials & Vendor Management - Own strategic sourcing and procurement for corporate services including facilities, housekeeping, security, employee transport, travel, events, office supplies, telecom, and vendor services - Build and maintain rate cards and vendor benchmarks across key categories such as travel, logistics, transport, and facility services - Manage RFPs, vendor selection processes, and multi-quote procurement practices - Negotiate and finalize contracts, SLAs, payment terms, credit periods, and renewal clauses - Conduct periodic vendor performance reviews and enforce SLA adherence - Identify and implement cost-saving initiatives through consolidation, standardization, and vendor optimization Budgeting, Controls & Governance - Own budgets across corporate services categories and monitor monthly variance against forecasts - Ensure robust governance across PR/PO approvals, invoice verification, and procurement documentation - Implement spend governance frameworks including approval thresholds, vendor onboarding checks, and audit-ready documentation - Maintain strict ethical standards including conflict-of-interest transparency and compliance with company policies Workplace & Facilities Operations - Manage end-to-end facilities operations including maintenance, housekeeping, utilities, repairs, pantry, and workplace infrastructure - Ensure compliance with workplace safety, health, and statutory requirements - Manage office assets and inventory lifecycle including procurement, tagging, allocation, and tracking Travel, Events & Logistics - Manage domestic and international travel operations including bookings, approvals, and policy adherence - Build and manage corporate partnerships with hotels and travel providers - Plan and execute company events, team offsites, and corporate celebrations - Manage logistics including courier services, shipments, and internal office moves Security & Employee Transport - Oversee security operations including access control, visitor management, CCTV monitoring, and emergency preparedness - Manage employee transportation services including vendor coordination, route optimization, and service monitoring to ensure safety and punctuality Employee Support & Workplace Experience - Act as the primary point of contact for employees regarding workplace services and facilities support - Develop SOPs and communication frameworks to streamline internal service requests and reduce .