Procurement & Stores Executive

Job Purpose We are looking for a hands-on Procurement & Stores Executive / Assistant Manager to be based at our project site in Chandigarh for approximately three-four months. The candidate will be responsible for managing day-to-day project stores operations, material inward and outward, inventory records, documentation, vendor coordination, and maintaining all material and billing-related records required for project and RA billing. The role requires someone who is well organised, detail-oriented and comfortable working at a project site while coordinating closely with the central procurement, project execution and finance teams in Delhi. Key Responsibilities Manage the complete project stores operation at the Chandigarh site.Coordinate and record all material inward and outward from the project site.Verify materials received against Purchase Orders, delivery challans and other relevant documents.Maintain proper GRN / material inward / outward registers and daily stock records.Maintain accurate records of material received, issued, consumed, returned and balance stock.Ensure all material movements are properly documented and authorised.Collect, verify and maintain vendor invoices, delivery challans, material receipts and supporting documents.Maintain a systematic record of all project-related procurement and stores documentation.Coordinate with vendors for deliveries, shortages, damages, pending materials and documentation.Coordinate with the Delhi-based procurement team for material requirements, purchase orders, delivery schedules and vendor follow-ups.Track material requirements and ensure timely availability of materials at the project site.Coordinate with the Project / Site Team to understand upcoming material requirements and avoid material shortages.Maintain vendor-wise and material-wise records for the project.Reconcile material received with Purchase Orders, delivery challans and invoices.Prepare and share the required billing support documents with the Finance team.Coordinate closely with Finance to ensure that all supporting documents required for RA (Running Account) billing are complete and available.Ensure that all material-related bills and documents are properly filed and traceable for client billing and project audits.Prepare regular reports on material inward, outward, consumption, stock and pending deliveries.Highlight material shortages, discrepancies, damages, excess quantities or documentation gaps to the Project and Procurement teams.Support periodic physical stock verification and reconciliation.Ensure proper housekeeping and systematic storage of project materials and documents.Perform any other procurement/stores-related activities required for smooth execution of the project.Candidate Profile Experience: 25 years in Procurement, Stores, Site Stores, Project Procurement or Supply Chain.Experience in interior fit-outs, retail projects, exhibitions, construction, furniture or project-based businesses will be preferred.Graduate in any discipline; Diploma / certification in Supply Chain, Procurement or Stores will be an added advantage.Good working knowledge of MS Excel and basic documentation.Should be comfortable maintaining registers, trackers, stock statements and reconciliation sheets.Should have good understanding of Purchase Orders, Delivery Challans, GRNs, Invoices and material movement documentation.Good coordination and communication skills.Should be disciplined, organised and highly attentive to documentation and quantities.Should be comfortable working independently at a project site.Candidate should be willing to stay in Chandigarh for the complete project duration of approximately three-Four months.Key Competencies Project Stores ManagementMaterial Inward & Outward ManagementInventory & Stock ReconciliationProcurement CoordinationVendor CoordinationDocumentation & Record KeepingInvoice & Bill ManagementRA Billing SupportMS ExcelAttention to DetailStrong Follow-up & Coordination .