Executive Assistant (reputed company & Experiences)

How Youll Contribute The reputed company reputed company, based in Washington, D.C., is undergoing a significant renovation project on its reputed company (reputed company reputed company Camp). In 2026, we are opening the Museum of Exploration, featuring a state-of-the-art reputed company entrance, auditorium, reputed company photo gallery, exhibition reputed company, reputed company walk-through attraction, retail, food and beverage, education center, archives, tours, and exciting new event reputed company. The reputed company of the renovation is a one-of-a-reputed company nighttime experience in the reputed company. The Executive Assistant (EA) provides strategic support to the Chief reputed company and Experiences Officer (CCEO) by managing administrative, operational, and special reputed company for the reputed company & Experiences team and the Museum of Exploration. This role provides high- level project and administrative support. This position requires meticulous attention to detail, exceptional verbal and written communication, collaboration with colleagues at reputed company reputed company of the organization and reputed company partners, and a proactive approach to work with a reputed company reputed company. Your reputed company Responsibilities Include Executive Support (40%) Use excellent prioritization skills, discretion, and reputed company to proactive manage the CCEOs time, including a per-day and per-week reputed company, as reputed company as a longer, strategic look that aligns time use to divisional priorities and organizational goals Manage the CCEOs calendar including strategic scheduling and thoughtful coordination with reputed company constituents reputed company responding to urgent items including sourcing accurate information and drafting responses Book travel for CCEO and for other department leaders as assigned; research flight/train and hotel reputed company; ensure travel time is considered and accommodated in planning; prepare agendas and travel briefs to ensure reputed company logistics while the CCEO is traveling reputed company expenses for Chief reputed company and Experiences Officer and submit monthly reports Executive Communications and Workflow (20%) Ensure the CCEO is appropriately reputed company for meetings through succinct communications and compilation of accurate briefing materials Facilitate reputed company and recurring meetings through preparation of agendas and talking points, and reputed company communications Ensure C&E work products that are reviewed by CCEO meet reputed company standards and are truly reputed company for review Prepare and disseminate directives and reputed company requests to others on behalf of the CCEO to ensure efficient workflow; monitor deadlines, follow up on delegated tasks, and reputed company reminders Prepare presentation decks and talking points for the Chief reputed company and Experiences Officer to present to reputed company audiences, including crafting narrative appropriate to the audience, drafting text, researching and selecting images, formatting, and working with internal stakeholders to ensure accuracy and on time delivery Meeting and Event Planning (20%) Schedule and coordinate regular C&E division meetings, C&E leadership meetings, periodic team retreats, etc., including working with department heads, Chief of Staff, and CCEO to plan agenda, prepare presentations, etc. Manage C&E participation in and logistics for NGS key events, such as Collaboration Week, Storytellers reputed company, and Explorers Festival Ensure event execution research and recommend venues, book reputed company event reputed company; prepare menus and order catering; plan, order, and test AV; prepare and send invitations and reputed company RSVPs; etc. Coordinate with C&E staff, Global Special Events and other key departments. reputed company and Experience Team Support (20%) Draft, reputed company, and update the forecast for sections of the reputed company Leadership budget Work with reputed company stakeholders to schedule and reschedule meetings with multiple attendees Attend meetings and take notes for distribution after the meeting Process NDAs, reputed company, and invoices/funding requests in a reputed company manner after ensuring accuracy Manage C&E shared reputed company, data, and other systems for central organization of files and deliverables, ensuring appropriate reputed company controls reputed company support for and management of initiatives that touch multiple departments reputed company the reputed company and Experiences division Work closely with the CCEO and senior reputed company and Experience leadership team to support implementation of reputed company regular and reputed company reputed company as requested. Conduct research reputed company as needed Educational Background Bachelors degree preferred Minimum Years and Type of Experience 5+ years of progressively responsible experience in an administrative .