Front Office and Administrative Coordinator (Mumbai)

Job Purpose As the first point of contact for our corporate headquarters, you will embody our companys premium, skilled image. This role requires a highly organized, articulate, and proactive individual who will manage front-desk operations with flawless hospitality while providing robust administrative and facilities support to ensure smooth daily office operations. Key Responsibilities 1. Front Desk & Guest Relations (Hospitality) - Act as the primary face of the organization, welcoming senior leadership, VIP clients, and external stakeholders with warmth and corporate etiquette. - Oversee the reception area, ensuring it constantly maintains a pristine, minimalist, and orderly aesthetic. - Coordinate visitor logs, issue security badges, and ensure compliance with building access protocols. 1. Calendar, Meeting Rooms & Event Support - Manage the booking and scheduling system for executive conference rooms and specialized team bays. - Coordinate logistics for high-level internal meetings, including AV setup coordination, catering arrangements, and guest seating. - Assist the central admin team in organizing logistics for large-scale corporate events and leadership offsites when required. 1. Workplace Administration & Facilities Support - Supervise the daily dispatch, receipt, and distribution of all couriers, mail, and corporate packages. - Monitor and manage inventory levels for office stationery, cafeteria supplies, and general administrative consumables. - Assist in coordinating with facility vendors, housekeeping supervisors, and maintenance staff to ensure workspace cleanliness and infrastructure upkeep. - Provide basic documentation support, including invoicing, provisions, and maintaining digital admin trackers. - Take floor rounds and supervise house keeping teams. Candidate Profile & Qualifications - Education: Bachelors degree in any stream (Hospitality, Business Administration, or Commerce preferred). - Experience: 2 to 5 years of experience in front desk operations, guest relations, or corporate administration, ideally within a premium corporate setup or Grade-A commercial complex. - Communication Skills: Exceptional verbal and written English communication skills; fluency in Hindi and local languages is highly desirable. - Technical Skills: Proficiency in Microsoft Office (Word, Excel, Power Point) and experience handling digital visitor management systems or room booking tools. Key Behavioral Competencies - Impeccable Grooming & Etiquette: Professional presentation aligned with a high-end corporate environment. - Multitasking Ability: Capable of handling a busy switchboard while managing walk-in guests and offline admin tasks without friction. - Proactivity: A sharp eye for detailnoticing facility issues or inventory shortages before they impact operations. .