Administration Assistant

Job Profile: Administrative Assistant Purpose of the Role To support daily plant operations by maintaining accurate stock records, employee attendance, documentation/filing, and store-keeping activities, ensuring smooth administrative functioning across departments. Key Responsibilities Stock & Store Keeping Record daily stock entries (raw material, packing material, spares, finished goods) in registers/ERPMaintain inward and outward material records (GRN, issue slips, delivery challans)Conduct periodic physical stock verification and report discrepanciesEnsure proper storage, labeling, and organization of items in the storeCoordinate with purchase and production teams on stock requirements and reordering levelsAttendance & HR Support Maintain daily attendance records of staff and workers (biometric/manual)Prepare attendance summaries for payroll processingTrack leave records, late entries, and overtime as applicableAssist HR in maintaining employee files and joining/exit documentationFiling & Documentation Maintain systematic filing of company records (purchase orders, invoices, correspondence, compliance documents)Ensure documents are filed as per audit/compliance requirements (e.g., FSSC 22000 or other applicable standards)Retrieve and provide documents as required by management or auditorsMaintain confidentiality of sensitive recordsGeneral Administrative Support Handle day-to-day office correspondence, courier, and communicationSupport procurement-related administrative tasks (quotations, PO follow-ups)Coordinate with vendors/suppliers for documentation and deliveriesAssist in preparing reports, MIS, and data entry as requiredAny other administrative task assigned by management, as per business needsRequired Skills & Qualifications Graduate (any discipline); prior experience in store/admin role preferredBasic computer proficiency (MS Excel, Word; ERP knowledge is a plus)Good organizational and record-keeping skillsAttention to detail and accuracyGood communication skills (English/Hindi/Bengali)Ability to multitask and work independentlyKey Attributes Trustworthy and disciplinedProactive and willing to take initiativeComfortable working in a factory/manufacturing environmentPay: 10,000.00 - 20,000.00 per month Work Location: In person .