Accounts Executive (Saravanampatti)

Key ResponsibilitiesInvoice & Bill Passing - Verify, scrutinize, and process vendor invoices related to civil, electrical, plumbing, HVAC, and other project-related works. - Ensure bills are supported by approved Purchase Orders (POs), Goods Receipt Notes (GRNs), work completion certificates, and other required documents. - Validate quantities, rates, taxes, and contractual terms before processing payments. - Coordinate with the Procurement, Projects, and Site Engineering teams to resolve invoice discrepancies. - Ensure timely bill passing in accordance with company policies and payment schedules. Vendor Payment & Reconciliation - Process vendor payments after obtaining necessary approvals. - Reconcile vendor ledgers and resolve outstanding issues. - Monitor advance payments, retention amounts, and security deposits where applicable. - Maintain accurate records of vendor transactions and payment status. Escalation Handling - Handle vendor, project, and internal stakeholder escalations related to invoice processing, payment delays, and account discrepancies. - Coordinate with cross-functional departments to ensure timely resolution of escalated issues. - Maintain proper documentation of escalations, actions taken, and closure status. - Provide regular updates to management on critical pending cases and resolutions. Project Accounts Coordination - Work closely with Project Managers, Site Engineers, Procurement, and Stores teams to verify billing documents. - Track project-wise expenditures and support cost monitoring. - Ensure project-related financial transactions are accurately recorded. Financial & Statutory Compliance - Maintain accurate accounting records in the ERP system. - Support month-end and year-end closing activities. - Ensure compliance with GST, TDS, and other statutory requirements applicable to vendor payments. - Assist in internal, statutory, and tax audits by providing the required documentation. MIS & Reporting - Prepare reports on bill passing status, pending invoices, vendor aging, and payment schedules. - Generate project-wise expenditure reports and management information system (MIS) reports. - Monitor outstanding liabilities and support cash flow planning. Process Improvement - Identify bottlenecks in invoice processing and recommend improvements. - Ensure adherence to internal controls and approval workflows. - Support digitization and automation initiatives within the Accounts Payable process. Preferred Knowledge & Skills - Positive understanding of civil construction materials such as cement, steel, aggregates, ready-mix concrete (RMC), tiles, plumbing materials, and finishing items. - Working knowledge of electrical materials including cables, switchgear, panels, transformers, lighting fixtures, conduit systems, and MEP components. - Ability to verify material descriptions, specifications, quantities, rates, and measurement units against purchase orders and invoices. - Familiarity with construction billing, work orders, BOQs (Bill of Quantities), and project accounting practices. - Proficiency in ERP systems (SAP, Oracle, Tally Prime, or equivalent) and Microsoft Excel. - Strong analytical, negotiation, and problem-solving skills with excellent attention to detail. Compensation: 25,000.00 - 45,000.00 per month Application Question(s): - Do you have experience in civil related bill passing activities Work Location: In person .