Assistant General Manager-Accounts Payable (Hyderabad)

Qualification : CA Experience : 68 years of relevant experience in Finance & Accounts, with at least 2-3 years in a supervisory role Technical Skills:Proficiency in ERP systems (SAP / Microsoft ERP), MS Excel, and MIS reporting Regulatory Knowledge:Working knowledge of GST, TDS, Companies Act provisions related to finance Key Attributes:Strong analytical skills, attention to detail, ability to work under deadlines, cross-functional collaboration Role Summary The AGM Finance will be responsible for overseeing and managing the end-to-end accounts payable function, vendor management, employee payroll disbursements, bank reconciliation, insurance management, and monthly financial book closing. The role demands robust attention to compliance timelines, internal controls, and cross-functional coordination to ensure accurate and timely financial operations. Key Responsibilities 1.Invoice Management & Vendor Payments - Supervise and ensure accurate and timely booking of vendor invoices in the accounting system. - Oversee the end-to-end vendor payment process, ensuring adherence to agreed payment terms. - Communicate payment details (UTR, payment advices) to vendors promptly after disbursement. - Ensure zero overdue on critical vendor payments and maintain a healthy AP ageing profile. 2.Advances Monitoring & Reconciliation - Monitor outstanding advances given to vendors, employees, and departments on a regular basis. - Conduct periodic reviews and discussions with respective departments to ensure timely settlement or adjustment of advances. - Maintain advance ageing reports and escalate long-pending items to senior management. 3.Monthly Book Closing & Provision Accounting - Lead the monthly financial close process within stipulated deadlines. - Ensure accurate provision entries for expenses accrued but not invoiced (electricity, rent, professional fees, etc.). - Coordinate with relevant departments to gather data for provisioning and ensure completeness of the books. - Review trial balance for accuracy and flag anomalies for correction before close. 4.Utility Payments - Ensure timely payment of all utility bills (electricity, water, internet, telephone, etc.) to avoid service disruptions or penalties. - Maintain a payment calendar for all recurring utility obligations and ensure proactive followups. 5.Bank Reconciliation - Oversee preparation and review of Bank Reconciliation Statements (BRS) for all bank accounts on a periodic basis. - Ensure timely identification and clearance of open / unreconciled items. - Coordinate with the banking team for resolution of discrepancies. 6.Insurance Management - Track insurance policy renewal dates and ensure timely renewals without coverage lapses. - Coordinate with insurance brokers/companies for addition of new assets, employees, or locations as required. - Maintain an updated insurance register covering all active policies and their coverage details. 7.MSME Vendor Compliance & Payments - Maintain a register of all MSME-registered vendors and ensure payments are made within the statutory timeline (45 days as per MSMED Act). - Monitor MSME vendor invoices separately to avoid disallowance and interest liability under the Act. - Ensure timely filing of MSME half-yearly returns as required. 8.Vendor Reconciliation - Oversee periodic reconciliation of vendor ledgers with vendor statements of accounts. - Resolve discrepancies proactively by coordinating with vendors and internal teams. - Ensure vendor account balances are accurate in the books before each month-end close. 9.Employee Reimbursements & Salary Disbursements - Ensure timely processing and payment of employee expense reimbursements (travel, medical, etc.) as per company policy. - Oversee monthly payroll disbursement in coordination with the HR department, ensuring accuracy and timeliness. - Address employee queries related to salary, advances, and reimbursements in a professional and time-bound manner. .