Store and Purchase Manager

Role Purpose The Stores and Purchase Manager will be responsible for managing the complete procurement and stores function, including purchase planning, vendor development, commercial negotiations, purchase order management, material receipt, inventory control and material issuance. The role requires close coordination with Production, Projects, Design, Quality, Finance, Service and Operations teams to ensure that the right materials are available at the right time, in the required quantity and at an optimal cost. Key Responsibilities Purchase Planning and Procurement Prepare purchase plans based on production schedules, project requirements, bills of materials and inventory levels. Procure raw materials, bought-out components, engineering items, electrical components, refrigeration equipment, fabrication materials, consumables and project- related materials. Obtain quotations, prepare comparative statements and negotiate prices, commercial terms, delivery schedules, warranties and payment terms. Release purchase orders after obtaining the required technical and commercial approvals. Ensure that all purchases are made in accordance with approved specifications, budgets and internal authorization processes. Monitor open purchase orders and follow up with vendors to ensure timely delivery. Page 2 of 5 Identify material shortages and potential supply delays in advance and escalate them to the concerned stakeholders. Coordinate urgent and emergency purchases without compromising documentation and commercial controls. Vendor Development and Management Identify, evaluate and onboard suitable vendors and service providers. Develop alternate vendors for critical materials to reduce dependency and supply risk. Maintain an approved vendor database with details of pricing, lead times, quality performance and commercial terms. Conduct periodic vendor performance reviews based on quality, cost, delivery and service. Coordinate with Quality, Design and Production teams for vendor qualification and technical approval. Build long-term relationships with reliable vendors while maintaining commercial discipline. Address vendor quality concerns, delayed deliveries, shortages and commercial disputes. Stores and Inventory Management Take complete responsibility for the receipt, storage, preservation, identification and issuance of materials. Ensure that all incoming materials are verified against purchase orders, delivery challans and invoices. Coordinate incoming material inspection with the Quality team before accepting materials into stock. Ensure timely preparation of Goods Receipt Notes and accurate entry of materials in the ERP or inventory system. Implement proper binning, labelling, coding and location management for all materials. Maintain separate and clearly identified areas for accepted, rejected, returned, damaged and scrap materials. Ensure that materials are issued only against authorized material requisitions, production orders or project requirements. Maintain minimum, maximum, reorder and safety-stock levels for critical materials. Monitor slow-moving, non-moving, excess and obsolete inventory and initiate corrective action. Conduct regular cycle counts, physical stock verification and inventory reconciliation. Investigate and resolve stock variances in coordination with Finance and Operations. Ensure proper storage and handling of temperature-sensitive, hazardous, high-value and fragile materials. Production and Project Coordination Coordinate closely with Production and Planning teams to ensure uninterrupted availability of materials. Review material requirements for cold-room, refrigeration, thermal-energy-storage and customer-site projects. Page 3 of 5 Track project-specific procurement and ensure that materials are delivered as per installation and execution schedules. Coordinate with Design and Engineering teams to clarify specifications, drawings and bills of materials. Support the Projects team with dispatch planning and material movement to customer sites. Ensure that project materials are correctly packed, labelled and accompanied by the required documentation. Track surplus and unused materials returned from project sites. Cost Control and Commercial Mana .