Manager- Exports logistics

VGL India Jaipur, Rajasthan khushboo.rathore@vaibhavglobal.com Posted : 4 hours ago About VGL Group Vaibhav Global Limited (VGL) is a leading electronic retailer of jewelry and lifestyle products. In FY 2023-24, VGL reported a turnover of ~$365 million and employs 4,000+ people globally, with 3,000+ based in Jaipur, India. Multi-Channel Presence VGL reaches a broad audience through its TV, e-commerce, and digital retail platforms: Shop LC (USA) Live broadcasts to 60M+ homes with a strong e-commerce presence. TJC, UK Reaches 27M+ homes through TV and digital platforms. Shop LC Germany Broadcasts to 40M+ homes, expanding VGLs European market presence. Ideal World (UK) Acquired in 2023, a leading UK teleshopping & digital sales platform. Mindful Souls Acquired in 2023, a fast-growing subscription-based e-commerce brand focused on spiritual and wellness products. Social Impact & ESG Initiatives Your Purchase Feeds VGLs flagship one-for-one meal program has provided 99M+ meals to schoolchildren in India, the US, and the UK. Employee Volunteering Encourages employees to donate two hours monthly for charitable activities. Sustainability Commitment Focused on renewable energy, waste reduction, and green initiatives. IGBC Award Winner Recognized for excellence in green built environments at its Jaipur SEZ unit. Assigned a Combined ESG Rating 72 (Strong) from ICRA ESG Ratings Limited Talent & Culture Humanocracy & Micro-Enterprises VGL fosters a decentralized, empowered work culture, enabling small, agile teams to drive innovation and ownership. Talent Density & Meritocracy Prioritizing high-performance teams, rewarding talent, and a culture of excellence. GPTW Certified Recognized as a Great Place to Work across India, the US, the UK, and China. Recognition & Achievements Top Exporter Award Honored by GJEPC for being Indias largest exporter of silver and colored gemstones. Operational Excellence A strong track record in value-driven retail and customer-centric growth. To lead and manage the Export Logistics & Documentation function by ensuring timely execution of export shipments, regulatory compliance, cost optimization, process excellence, and customer satisfaction while supporting the organization's business growth. 1. Export Logistics Management Lead end-to-end export logistics operations for air, sea, courier, and road shipments. Ensure timely shipment planning and execution as per customer delivery commitments. Monitor shipment performance and proactively resolve logistics bottlenecks. 2. Export Documentation & Compliance Ensure 100% accurate and timely preparation of export documentation, including Commercial Invoices, Packing Lists, Shipping Bills, Certificates of Origin (Preferential & Non-Preferential), LUT declarations, and other statutory documents. Ensure full compliance with Customs, SEZ, DGFT, GST, RBI, FEMA, and importing country regulations. Minimize documentation errors, amendments, and compliance risks. 3. Freight & Logistics Cost Optimization Develop logistics strategies to optimize freight costs without compromising delivery commitments. Lead freight negotiations with airlines, shipping lines, courier companies, and freight forwarders. Monitor freight trends and identify cost-saving opportunities. 4. Customs & SEZ Operations Build and maintain effective relationships with Customs, SEZ authorities, CHAs, and logistics partners. Ensure smooth Customs clearance and timely resolution of operational issues. Drive compliance with all statutory and SEZ requirements. 5. Process Improvement & Digitalization Standardize export documentation and logistics processes through SOPs and automation. Drive ERP utilization and digital documentation initiatives. Identify and implement continuous improvement projects to enhance efficiency and reduce turnaround time. 6. Stakeholder Management Collaborate with Sales, Merchandising, Production, Warehouse, Finance, Purchase, and Quality teams to ensure seamless shipment execution. Act as the single point of contact for logistics-related escalations. Maintain strong relationships with overseas customers and logistics service providers. 7. Risk Management Identify operational, documentation, and regulatory risks and implement preventive controls. Ensure timely resolution of shipment delays, Customs queries, insurance claims, and customer complaints. Maintain business continuity during operational disruptions. 8. Team Leadership & Development Lead, mentor, and develop the Export Logistics & Documentation team. Allocate responsibilities, monitor performance, and drive capability building. Foster a culture of accountability, compliance, and continuous improvement. 9. MIS & Performance Monitoring Develop dashboards and MIS reports for shipment status, freight costs, transit times, compliance, and service levels. Review key performance indicators and implement corrective actions where required. 10 .