Campus Maintenance (Admin) - Executive/Sr. Executive

JOB TITLE: Executive / Sr. Executive- Campus Maintenance (Admin) Duties and Responsibilities : 1. Campus Building Management - Ensuring compliance with fire safety norms, renewing of fire safety certificates, conducting fire safety mock drills, training employees on using fire safety equipment. Developing and implementing disaster management plans. Ensuring timely servicing of critical installations such as Electrical Panels, Transformers, Genset, Lift. Electrical, plumbing, a structural safety audit of the campus building. Building and maintaining relationships with all department heads, external partners, and vendors to deliver on approved and agreed upon plans. Working closely with the finance team on budgets, ensures all projects are duly tagged to appropriate codes and costs allocated accordingly. Enable continuous improvement through a systematic approach to health, safety and wellbeing (mental and physical). 2. Risk Management - Assessing the risk for the office infrastructure which includes safety against theft, fire, and burglary. 3. Event management - Training and workshop coordination - Identification of venue for training and workshop, support in logistics, procurement of required materials and resources for the workshop. 4. Compliances: Providing audit information to management by researching and analyzing data; preparing reports. Preparing compliance audit data by compiling and analyzing internal and external information. Supporting departments by collecting and coordinating internal compliance data with auditors and various departments. Providing administrative support by implementing systems, procedures, and policies; completing projects in support of compliance auditors. Helping others by answering questions and responding to requests. Complies with state, and local legal requirements by studying existing and new legislation. Enforcing adherence to requirements and advising management on needed actions. Updating job knowledge by participating in educational opportunities and reading professional publications. Enhancing compliance department and organization reputation by accepting ownership for accomplishing new and different requests Timely renewal of Health insurance, asset insurance, Annual Maintenance Contracts of Air Conditioners, RO systems etc Managing campus security CCTV, visitor management system, fire alarms etc. 5. Redesign of spaces managing storage spaces, disposal of old furniture, maintaining common areas, supervising construction/renovation projects on campus 6. Purchasing & inventory management - Strengthen purchasing management, review performance of existing suppliers, maintain stock registers, undertake stock audit, maintain log books for usage of genset, vehicle, electricity consumption etc. 7. Sustainability activities conserve water & electricity, safe disposal of waste, recycling of paper etc. 8. Cafeteria Management negotiating contracts with vendors, ensuring food safety norms, managing students in canteen etc. 9. Admin Team Management deployment of staff, allocation of work, training, monitoring progress, performance review of the admin team Requirements and Qualifications : Graduate/Post Graduate degree in management, finance, HM professional, or related fields will be preferred Eight to twelve years' relevant work experience Skills Required Being Proactive - To take charge of any situation and having a better outcome Decision making and Prioritization - Should be able to make decisions independently based on the situation and prioritize accordingly. To plan, schedule, organize and implement - Any assigned work to a planned and defined time frame and schedule. Being adaptable and flexible for change in plan/request - Should be able to consider for any last-minute change in plan/ request. Efficient management of people and resources Multitasking - Capable of handling multiple requests, distribution of workload and execution within the time frame Negotiating skills - Bargaining and find similar service/ product that provides value for money Relationship management (Internal Staff at all levels and External with vendor and service providers) Able to ensure that the organizational policies related to HR, Admin, Procurement, Financial control, and accountability are met without any deviations in all processes and procedures. Able to handle multiple requests, and able to prioritize based on importance and urgency, in an effective and timely manner. Possess good technical, analytical, problem-solving, communication, consultative and decision making skills. Highly skilled in Word, PPT, excel, report making, dashboards, etc. Salary : As per Industry norms. .