Business Operations Executive Finance & Administration (India)

Business Operations Executive Finance & Administration Location: New Delhi, India (On-site)Employment Type: Full-time About QubeLabs QubeLabs is building the next generation of Enterprise AI Systems that transform workforce operations and intelligence for the financial services industry that combine conversational AI, agentic workflow automation, proprietary language models and enterprise intelligence to transform how financial services operate. Our product QubeLabs Workmate is purpose-built for banks, NBFCs, MFIs, wealth management firms, insurance companies and fintechs across India and Europe to improve enterprise efficiency, productivity and customer experiences at scale. As we continue to scale, we are looking for a highly organized, detail-oriented and proactive Administrative Executive to support our finance, administration and corporate operations. Role Overview The Administrative Executive will play a critical role in ensuring the smooth day-to-day functioning of the organization by managing office administration, basic accounting, secretarial support, statutory documentation and executive coordination. The ideal candidate is highly dependable, possesses strong organizational and communication skills, and enjoys working in a fast-paced technology startup environment. Key Responsibilities Finance & Basic Accounting - Maintain day-to-day accounting records and bookkeeping. - Process vendor invoices, purchase orders and expense reimbursements. - Prepare payment requests and coordinate with banks for routine transactions. - Assist in accounts payable and accounts receivable reconciliation. - Maintain petty cash records and expense statements. - Coordinate with external Chartered Accountants for GST, TDS, Income Tax and statutory filings. - Prepare management reports, MIS and basic financial summaries. - Maintain accounting records using ERP/accounting software such as Tally, Zoho Books or similar platforms. Secretarial & Compliance Support - Maintain statutory records, agreements and corporate documentation. - Coordinate board meetings and prepare meeting agendas, minutes and resolutions. - Maintain company registers, licenses and compliance records. - Support incorporation, regulatory filings and liaison with external consultants. - Track compliance deadlines and statutory submissions. - Maintain confidentiality of financial and legal documents. Office Administration - Oversee daily office operations and administrative activities. - Coordinate with facility management, housekeeping and office vendors. - Manage procurement of office supplies, IT assets and consumables. - Maintain inventory and asset registers. - Coordinate travel bookings, accommodation and logistics for employees and visitors. - Support onboarding and administrative formalities for new employees. - Maintain office records, documentation and filing systems. Executive Support - Manage calendars, meetings and appointments for leadership. - Prepare presentations, reports, business correspondence and internal communications. - Coordinate internal meetings and maintain action trackers. - Organize company events, leadership meetings and client visits. - Support cross-functional coordination across finance, HR, legal and business teams. Vendor & Administrative Coordination - Manage vendor onboarding and documentation. - Coordinate vendor contracts, renewals and invoices. - Track service agreements and office maintenance contracts. - Build effective relationships with banks, auditors, consultants and service providers. Qualifications Education - MBA or Postgraduate Degree from a Premier Business School, or - ACA (Associate Chartered Accountant) from the Institute of Chartered Accountants of India. A Bachelor's degree in Commerce, Business Administration, Finance or Accounting with excellent academic credentials may also be considered. Experience - 24 years of relevant experience. - Mandatory experience in B2B SaaS, FinTech or technology-enabled service companies. - Experience working in high-growth startups or technology companies will be preferred. Required Skills Finance & Administration - Basic Accounting - Bookkeeping - GST & TDS fundamentals - Vendor Management - Office Administration - Secretarial Coordination - Documentation Management - MIS Reporting - Purchase & Expense Management Technical Skills Proficiency in: - Microsoft Excel, Word and PowerPoint - Google Workspace - Tally, Zoho Books or equivalent accounting software - ERP systems - Document management tools Experience with HRMS and project management tools will be an added advantage. Personal Attributes - Exceptional organizational and time management skills. - High attention to detail and accuracy. - Strong verbal and written communication skills. - Professional, ethical and trustworthy. - Ability to handle confidential information with discretion. - Self-driven with a strong sense of ownership and accountability. - Ability to multitask