Administrative Officer

Reference: 1670983 About the Role: The Administrative Officer plays a central role in supporting the smooth and efficient operation of a school, department, or functional area. Acting as a key liaison and first point of contact, the role delivers high-quality administrative support, coordinates business processes, and ensures stakeholders receive responsive and professional service. The position may also provide executive support to senior staff. Your responsibilities will include: Establish, implement, and maintain effective administrative processes and systems that support the efficient operation of the work area. Provide guidance, training, and day-to-day supervision to administrative and clerical staff, as required. Interpret and advise on policies, procedures, and administrative processes to support staff and stakeholders. Coordinate meetings, events, and administrative activities, including diary and commitment management for senior staff where required. Prepare, coordinate, review, and distribute reports, briefing papers, agendas, minutes, correspondence, and other documentation. Undertake research, gather data, and collate information to support operational, strategic, and project-related activities. Provide administrative, logistical, and coordination support for projects, initiatives, and other business activities. Manage internal and external communications, ensuring enquiries, correspondence, and information requests are handled professionally and in a timely manner. Maintain accurate and up-to-date records, databases, and shared information repositories. Coordinate the planning and delivery of events, including venue sourcing, catering, supplier liaison, promotional activities, and on-the-day support. Coordinate the management of physical resources, facilities, equipment, and maintenance requirements within the area. Arrange and coordinate travel for staff and visitors in accordance with University procedures, ensuring travel bookings, documentation, and itineraries are accurate and compliant. Build and maintain effective working relationships with stakeholders across the University to support the delivery of services and operational outcomes. Assist with the administration and monitoring of budgets, purchasing, and financial processes as required. Monitor information sources and proactively identify and escalate critical issues, risks, and emerging developments to management. Undertake other duties commensurate with the level of the position and consistent with the responsibilities outlined above. Role Requirements: As this is a fixed-term contract, you will require current work rights in Australia that match the tenure of this role Successful applicants are subject to a National Police Clearance, and background, integrity, and reference checks to Curtin’s satisfaction About Curtin University Curtin University proudly stands among the top one percent of global universities according to the ARWU 2025 rankings. We are an energetic, dedicated team of academics and professionals working together to provide global solutions through quality graduates and innovative research. Curtin is a welcoming space where integrity, respect for one another, courage, excellence, and impact are essential to everyday life. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information, please visit our Diversity and Inclusion page - https://staff.curtin.edu.au/discover-curtin/diversity-equity-and-inclusion-at-curtin/ What We Offer You: This Fixed Term G05 level role attracts a remuneration of $85,781 - $93,836 + 17% superannuation. Situated on Whadjuk Nyungar Country, our vibrant Bentley campus includes an art gallery, gym, childcare and medical centre, bus station, accessible parking and endless food options including a supermarket. Aside from the vibrant campus life, we offer more than just a job. Curtin offers a wide range of generous benefits, including additional leave, salary packaging, health and wellbeing services and an array of discounts for retail, travel and much more. For more reasons to work at Curtin, please visit https://staff.curtin.edu.au/discover-curtin/ Join Us! If this sounds like your next role, please click APPLY NOW ensuring to attach the following documents: Up-to-date Resume Cover letter outlining your interest in the role and demonstrating how your background meets the position – 1 page If you have any queries in relation to this opportunity or the application process, please contact our careers team on CurtinCareers@curtin.edu.au or 08 9266 9000 (option 3,1), quoting the reference number. Applications will not be accepted via this email address, and late applications will not be accepted. Applications close: 9pm (AWST) Wednesday 2nd of September 2026. Please note we are not accepting applications from recruitment agencies at this time. Curtin reserves the right at its sole discretion to withdraw from the recruitment process, remove the advert, not to make an appointment, or to appoint by invitation, at any time.